OHS Administrative Support Assistant

Reporting to the Supervisor OHS Services and Data Analytics the OHS Administrative Support Assistant plays a key role in ensuring Occupational Health and Safety (OHS) programs are delivered effectively on time and in alignment with established policies and procedures.

This role provides administrative coordination for training meetings audits and safety documentation within Recreation Parks and Culture (RPC).

You will collaborate with OHS leadership specialists coordinators supervisors and employees across the RPC department to support safety initiatives and ensure compliance with the Countys health and safety management system

This posting is for 1 non-perm hourly position working 15-20 hours/week till Dec 31 2026

Key Responsibilities:

• Maintain and monitor OHS training records in Oracle
• Work with the Vehicle Safety Program Coordinator to validate required training for driver roles
• Schedule and organize training sessions (e.g. fire extinguisher load securement SureHire)
• Book training vendors and venues and manage attendance lists and invitations
• Review training records to support supervisors in identifying gaps
• Schedule and coordinate health and safety meetings
• Prepare agendas and record detailed minutes following up as appropriate with outstanding action items
• Maintain organized meeting records and documentation
• Provide coordination support for COR audits
• Assist supervisors with scheduling interviews site observations and document collection
• Liaise with external auditors as required
• Maintain and update the Safe Work Practice (SWP) Safe Job Procedure (SJP) and Safety Data Sheet (SDS) library
• Support ongoing awareness and compliance with safety programs across RPC

Qualificationsand Skills:

• High school diploma with a minimum of 4 years of administrative experience
• Post-secondary education in a related field is considered an asset
• Strong organizational skills and ability to manage multiple priorities within tight timelines
• Excellent interpersonal and communication skills
• Ability to maintain confidentiality and professionalism in a fast-paced environment
• Experience coordinating meetings preparing minutes and tracking action items
• Proficiency in Microsoft Office (Word Excel PowerPoint Outlook)
  

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canadas most livable community where our workplace culture and identity are supported by our people plan and values of integrity respect safety collaboration and accountability.

Why Join Strathcona County:

• Competitive salary and comprehensive benefits package which includes:
  • Health and wellness spending account
  • Employee and family assistance program
• Commitment to employee development through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive respectful and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however only those selected for an interview will be contacted.