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Office Manager (Part-Time) – Toronto
Job Location:
Monthly Salary:
Posted:
17 June 2026 (30+ days ago)
Posted:
Application Deadline:
18 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Company Description
Since its creation in 2007 in the financial city of Frankfurt am Main Solactive AG has grown to one of the key players in the indexing space. The German multi-asset index provider focusses on tailor-made indices offering to its clients a faster service with greater flexibility and at a reasonable cost. Solactive AG and its subsidiaries have become one of the fastest growing index providers over the past few years and support the leading investment banks and asset managers across the globe. We have gained global recognition for our role in the Exchange Traded Fund (ETF) industry where we rank among the top providers worldwide for underlying indices. We also excel in diverse areas such as Structured Products and investment mandates showcasing the wide range of our capabilities. The impact and value we bring to the market is palpable but also in the reputation we have proudly built by being close to our customers solidifying Solactive AG as a trusted and reliable ally in the ever-evolving global financial landscape.
Job Overview
Youll be the welcoming face of our Toronto office and the quiet force keeping everything connected in the background. Youll create an environment where productive work feels good for our team our guests and anyone who walks through the door. And heres what makes this role especially exciting: were planning to move into a new Toronto office next year and youll be a key driver of that transition helping to shape a brand-new space from the very beginning and making it truly ours.
Your Tasks
- Serve as the first point of contact in the office ensuring a warm open and professional atmosphere for employees and visitors alike
- Own the day-to-day office operations: ordering supplies managing vendors and service providers and maintaining a smooth-running workspace
- Coordinate with building management on facilities maintenance and health & safety compliance
- Plan and organize team events social activities and employee engagement initiatives that bring people together
- Lead and coordinate the upcoming office relocation from logistics and vendor management to ensuring a seamless move experience for the whole team
- Support onboarding logistics for new Toronto-based hires in coordination with the global People & Culture team
- Partner closely with Office Managers at our other locations (Frankfurt Berlin Hong Kong) to align on standards and share best practices
- Handle incoming communications mail and package management for the office
- Provide basic on-site support for meeting room setups and technology (coordinating with IT where needed)
Your Profile
- You love welcoming people and bring a naturally positive service-oriented energy to everything you do
- Youre highly organized proactive and can manage multiple priorities without losing sight of the details
- Youre a confident communicator warm with people and clear in writing
- You enjoy planning events and creating memorable moments for a team
- You work independently and take initiative without needing a lot of hand-holding
- Youre comfortable operating in an international environment and collaborating across time zones
- Experience in office management workplace coordination event planning or a similar role is a plus
- Familiarity with Canadian workplace health & safety requirements is an asset
Our Offer
- A role with real ownership: you shape the Toronto office experience from the ground up including leading our upcoming office move
- Part of a global FinTech company with offices in Frankfurt Berlin Toronto and Hong Kong
- A modern people-first culture: flat hierarchies short decision-making paths no corporate overhead
- Competitive hourly compensation
- Access to company-wide training and development resources
- Regular cross-office networking events and a team that genuinely invests in each other
Your Application
Interested Dont miss your chance and apply directly online by filling in the application form on our website. This role is for an existing vacancy. Please ensure you also upload your CV; a cover letter is optional. We look forward to receiving your application.
For further information please visit: note: no artificial intelligence (AI) is used in the screening assessment or selection of candidates for this position.
For further information please visit: note: no artificial intelligence (AI) is used in the screening assessment or selection of candidates for this position.
About us
Solactive AG is a FinTech company operating globally and growing at a fast pace headquartered in Frankfurt. Since 2007 we develop tailor-made and multi-asset class index solutions for ETFs and other index-linked investment products for the leading global investment banks and asset managers as our clients. Flexibility efficiency and providing the highest quality are at the heart and soul of our business philosophy. We are now hiring!
Required Experience:
IC
About Company
Solactive AG is a FinTech company operating globally and growing at a fast pace, headquartered in Frankfurt. Since 2007, we develop tailor-made and multi-asset class index solutions for ETFs and other index-linked investment products for the leading global investment banks and asset m ... View more
