Office Manager
Job Location:
Monthly Salary:
Posted on:
12 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
About us
Since 2008 WEICON Inc. has been taking care of our customers in North America.
At WEICON we develop produce and distribute specialty chemical products for all areas of industry. These include special adhesives and sealants technical sprays high-performance assembly pastes and greases for production repair maintenance and addition to chemical products we develop and produce high-quality stripping tools 100% made in Germany.
We are extremely proud of our international orientation with 11 branches worldwide more than 1200 trading partners and a strong global team. The company headquarters are located in Münster Germany.
At WEICON we develop produce and distribute specialty chemical products for all areas of industry. These include special adhesives and sealants technical sprays high-performance assembly pastes and greases for production repair maintenance and addition to chemical products we develop and produce high-quality stripping tools 100% made in Germany.
We are extremely proud of our international orientation with 11 branches worldwide more than 1200 trading partners and a strong global team. The company headquarters are located in Münster Germany.
You are responsible for
- Lead the branchs day-to-day operations and administration to ensure smooth and efficient business processes.
- Manage financial processes including invoices payroll expense and mileage approvals commissions reconciliations and year-end accounting.
- Support compliance requirements by coordinating tax filings insurance renewals and corporate reporting obligations.
- Oversee recurring contracts and vendor relationships including renewals payments and ongoing service coordination.
- Coordinate operational activities such as inventory control stock movements facility-related needs and internal priorities.
- Track sales numbers support pricing strategy manage customer reminders and follow-ups and contribute to revenue performance.
- Prepare monthly statistics dashboards and reports for senior management and branch meetings.
- Lead or support sales meetings marketing meetings and other cross-functional planning activities.
- Recruit and onboard new employees including co-op hires and support employee development through regular 1:1 meetings and team meetings.
- Manage benefits reviews support salary discussions and contribute to target-setting and performance discussions.
- Handle recurring administrative payments and contract-related tasks such as transfers cheque deposits and corporate service agreements.
Your profile
- Experience in office management branch administration operations or a comparable business support role.
- Strong understanding of financial administration including payroll invoicing reconciliations and reporting.
- Experience coordinating compliance-related processes such as tax insurance and corporate administrative requirements.
- Ability to manage multiple recurring deadlines across daily weekly monthly quarterly and annual business cycles.
- Strong communication and organizational skills with a high level of attention to detail.
- Ability to work independently prioritize responsibilities and support multiple stakeholders across the business.
- Professional experience in team coordination hiring onboarding or employee support is considered a strong asset.
- Customer-focused mindset with the ability to manage follow-ups internal coordination and commercial administration.
- Fluency in English is required. Additional languages are an asset.
Your competencies
- Proficiency in Microsoft Office especially Excel Word and Outlook.
- Experience with ERP systems and performance reporting.
- Strong analytical skills with the ability to prepare statistics dashboards and management reports.
- Sound judgment and decision-making ability.
- Adaptable resourceful and able to work well under pressure.
- Strong interpersonal skills and the ability to work effectively with customers vendors management and team members.
- Confidence in handling sensitive information with professionalism and discretion.
Hours of Work
- Full-time Monday Friday
We offer you
- Full benefits including dental and vision
- Ongoing training and support
- 3 weeks paid vacation
Required Experience:
IC
