Office Manager Executive Assistant

Title:Office Manager/ Executive AssistantCompany:SKYGRiD is an industry-leading construction and building services company. We serve clients in the industrial commercial institutional and residential markets by utilizing our collaborative team approach to fulfill their buildings purpose. What you will be doing:The Office Manager/ Executive Assistant shows motivational and leadership skills to SKYGRiD Construction. They will be the first point of contact with visitors and employees providing a positive first impression. The Office Manager/ Executive Assistant will report directly to the VP of People Culture and Administration but will provide confidential administration support to all management and employees company posting is for an existing vacancy within our and re-directing incoming calls to head visitors to head office and addressing their reason for the maintaining and updating contact lists for all projects and head and distributing all incoming mail and packages. Arranging all couriers company wide. Managing boardroom bookings ensuring the boardrooms are left tidy offering refreshments to incoming meeting attendees and ordering meals for meetings as required. Overseeing and supporting all administrative duties in the office and ensure that the office runs inventory of office supplies at head office and ordering office supplies company inventory of kitchen supplies at head office and ensuring kitchen is kept Landlord and liaising with Property Manager at head office of any issues coordinate the repair/resolution and ensure and coordinating all services and issues with the head office and coordinating all services and issues with head office equipment (printers coffee machine water machine etc.)Managing and coordinating all requirements and requests for head office furniture and with the IT Department on any phone internet or security related issues as required. Coordinating the purchase and delivery of gifts/flowers for employees and clients as with planning and coordinating company events and social gatherings (Town halls lunch and learns Holiday party sporting events etc.).Managing VPs calendars and scheduling all appointments. Prioritizing appointments and coordinating with internal executives and outside partners as with various levels of management and executive visitors. Performing a wide variety of executive secretarial and administrative duties as required by daily the Wellness and effectively handling highly confidential proprietary information on a routing the Office Etiquette Policy and ensuring Hoteling Policies are adhered to. Addressing any issues with employees until health and safety of the office environment by participating in Safety Committee meetings and informing employers and workers of workplace hazards. Ensure control measures are in place to protect employees against these with creating a safe work environment throughout the jobsite and adhering to the safety and record keeping in toolbox meetings safety meetings and safety trainingPerforming other ad-hoc duties as you will bring:Minimum 2-3 years of office administrative organized and detail written and verbal communication knowledge of procedures and best practices is an to multi- task with strong time management skillsDemonstrated ability using MS Office applications (Outlook Word Excel PowerPoint).Prior knowledge of procedures and best practices is an asset. Knowledge of Health and Safety is also an benefits and perks:As a team member at SKYGRiD Construction youll enjoy:Competitive salaryGaining valuable on- site experienceMentorship and growth opportunitiesProfessional developmentNetwork and connect with valuable professionalsGreat Place to Work certifiedPay Transparency:The estimated salary range for this role is $65000- $ posted salary range reflects the expected base pay for this role. Actual compensation will depend on job-related skills experience and qualifications. SKYGRiD is committed to pay equity and transparency and further details will be shared during the hiring Conditions:Working at Head Office 5 days a :5750 Explorer DriveMississauga ON L4W 0A9SKYGRiD is committed to building a diverse workforce representative of the communities we serve. Only selected candidates will be contacted for an interview. Accommodation will be provided in all parts of the recruitment and assessment (if applicable) process as required under SKYGRiDs Accessibility policies and procedures. Applicants must make their accommodation needs known upon requests for our website at to explore other opportunities with is an Equal Opportunity to Recruiters: SKYGRiD does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior written agreement will be considered the property of SKYGRiD with no obligation for fees.