Marketing, Client Development & Events Coordinator

Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1400 firm members are based in offices in Toronto Montréal Ottawa Vancouver Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

The Marketing Client Development & Events Coordinator is a junior position responsible for providing day-to-day support to the Vancouver Client Development team working closely with the Client Development Specialist and Client Development Director. This role supports marketing business development and event initiatives for the Vancouver office helping ensure programs communications and client-facing activities are delivered smoothly professionally and in alignment with firm standards.

The ideal candidate is organized enthusiastic detail-oriented and service-focused with a strong ability to manage multiple priorities learn new systems and processes quickly and build effective working relationships across the firm.

This job posting is for an existing vacancy.

Major Responsibilities:

• Assist with tracking the Vancouver offices business development initiatives including maintaining lists calendars and project trackers for key dates deadlines and related details.
• Help maintain schedules and workflow for marketing and client development projects and support efficient team processes and coordination.
• Provide general on-site event support including assisting with setup distributing collateral coordinating with reception at check-in tracking attendance updating the CRM post-event and supporting follow-up communications.
• Assist with the production of marketing and event collateral including nametags signage presentations handouts brochures and other branded materials while ensuring alignment with firm brand standards.
• Maintain practice group deal and matter lists and assist with keeping related marketing and business development information current.
• Assist the client development team with legal directory and market recognition submissions including submissions to media and news publications.
• Assist with the preparation of client development budgets invoices and monthly reconciliation materials.
• Assist with the preparation of materials for monthly partner and practice group meetings including presentations agenda support and other briefing materials.
• Assist with administrative tasks related to Oslers alumni program including onboarding gathering consents and updating the CRM.
• Support the team with market research competitive intelligence and ad hoc business development projects as required.
• Foster strong working relationships with lawyers legal assistants business services teams vendors and other internal stakeholders in support of client development and event initiatives.
• Respond to ad hoc requests and provide general administrative and coordination support to the Client Development team as required.

Position Requirements

Education and Experience

This position requires a post-secondary degree or diploma in marketing communications business event management or a related field plus approximately one to two years of relevant experience in marketing business development events or a similar coordination role. An equivalent combination of education training and experience may be acceptable. (Experience in a professional services or other B2B environment is an asset).

Knowledge and Skills

• Strong organizational time-management and project coordination skills with the ability to manage multiple priorities and deadlines with a positive calm and solutions-oriented attitude.
• Strong interpersonal written and verbal communication skills with a professional and service-oriented approach when interacting with internal and external clients.
• Excellent attention to detail sound judgment and a high degree of accuracy.
• Ability to work independently while also contributing effectively as part of a collaborative team.
• Proficiency in Microsoft Office including Word Excel Outlook and PowerPoint.
• Comfort learning and using CRM event technology and other workflow tools; experience with Salesforce webinar platforms or related systems is an asset.
• Creativity and interest in helping deliver polished marketing materials and exceptional client experiences.
• Bilingualism (English/French) is considered an asset.

Compensation:

Theâtypical hiring salary range for this position in British Columbia is $57000 - $67000 annually; the base pay offered may vary depending on job-related knowledge skills experience internal and market equity.

For the safety of firm members and visitors Osler is committed to complying with the recommendations of public health authorities including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls/emails please.

Required Experience:

IC