Manager, Workforce Management

Highlights of the job

EPCOR Energy Services is hiring a Manager Workforce Management (Temporary Full-Time up to 24 months) to join our Specialized Care team based at our Edmonton office location. This position is open to both internal and external applicants and may be eligible for EPCORs Where We Work hybrid program based on business needs and eligibility.

The Manager Workforce Management is accountable for workforce planning forecasting scheduling and real-time operations for Customer Care (Canada and U.S.) Support Billing and Collections teams. This role ensures appropriate resource coverage to meet customer needs while supporting operational efficiency and service level performance. The position also supports the management of operational impacts related to network connectivity telephony and customer information system (CIS) issues and executes business continuity procedures (BCP) as required within Energy Services.

What youd be responsible for

Reporting to the Associate Director Specialized Care you will be responsible for the following (including but not limited to):

Planning

• Providing input into the Specialized Care operational plan including annual objectives and priorities.
• Maintaining an understanding of Energy Services and EPCOR Utilities Inc. strategies and ensuring alignment across Specialized Care and key business partners.
• Developing and implementing department deliverables that support business plan objectives.
• Ensuring direct reports have clear performance expectations deliverables and performance metrics aligned to departmental goals.
• Monitoring business plan execution and providing regular updates on progress risks and mitigation strategies.
• Identifying resource and budget requirements necessary to support Workforce Management activities and service delivery.
• Anticipating challenges and developing plans to address potential operational impacts.

Execution

• Establishing monitoring and reporting on performance metrics related to workforce management and customer service operations.
• Analyzing operational performance data and identifying opportunities to improve efficiency productivity quality reliability and employee experience.
• Ensuring activities are aligned across teams and responding effectively to changing priorities and operational requirements.
• Executing annual objectives and priorities while removing barriers that may impact success.
• Identifying and addressing operational issues and concerns to support achievement of business targets.

Leadership

• Building and developing a capable engaged and high-performing team.
• Setting clear performance expectations and holding employees accountable for results and behaviours.
• Fostering strong relationships with internal stakeholders to support collaboration and effective problem solving.
• Partnering with business leaders to address concerns identify opportunities and support operational priorities.
• Providing leadership and subject matter expertise related to workforce management practices and processes.

Workforce Management and Scheduling

• Creating managing and optimizing workforce schedules.
• Managing scheduling requirements related to holidays vacations training meetings and other offline activities.
• Analyzing and implementing changes to forecasts including customer call volumes handle times and other variables affecting staffing requirements.
• Ensuring workforce schedules are efficient and comply with applicable collective agreement obligations.
• Balancing service levels employee experience and operational costs.
• Developing and implementing resource plans to ensure sufficient support during periods of peak customer demand.
• Collaborating with business partners to resolve issues and streamline processes.
• Establishing workforce management standards processes and governance.
• Identifying future staffing gaps and recommending appropriate actions including hiring overtime and shift adjustments.
• Developing scenario models to assess the operational impact of changes in customer demand business processes or operating hours.
• Benchmarking workforce management practices against industry standards and leading practices.

Real-Time Operations and Service Level Performance

• Leading real-time and intraday management of customer service queues to ensure adequate coverage and service delivery.
• Monitoring service levels wait times abandonment rates queue volumes and employee availability.
• Making real-time staffing and routing decisions in response to unexpected changes in demand.
• Developing and implementing intraday management strategies and escalation protocols.
• Identifying operational risks and taking proactive corrective action.
• Coordinating with contact centre leadership when service levels are at risk.
• Managing the balance between customer demand and workforce availability throughout the day.

Genesys Cloud Optimization and Administration

• Optimizing routing queues skills schedules agent configurations and other platform capabilities.
• Partnering with technology teams on platform administration system integrations upgrades and enhancements.
• Translating operational requirements into effective Genesys Cloud solutions.
• Identifying opportunities to leverage system capabilities to improve customer experience and operational efficiency.
• Supporting the implementation and adoption of new Genesys Cloud functionality.

Operational Excellence and Business Continuity

• Supporting regulatory filings and business cases by providing workforce management data analysis operational insights and subject matter expertise as required.
• Ensuring adherence to established processes procedures and standards.
• Identifying and implementing process improvements that enhance operational effectiveness and efficiency.
• Supporting the delivery of initiatives that improve workforce management practices and customer service outcomes.
• Promoting the use of industrys best practices to support workforce planning scheduling and service delivery.
• Supporting communication between business operations and technology teams during operational disruptions.

• Ensuring impacted users are informed and executing required response activities in accordance with the Business Continuity Plan.
• Executing business recovery procedures as required.

Whats required to be successful

Qualifications experience and behaviours you possess are:

Education:

• Degree in business economics operations management or a related area.
  • A post-secondary school diploma may be considered.

Experience that includes:

• 7 years of progressively responsible experience leading workforce management scheduling support collections and/or customer care teams including unionized employees.
• 5 years of directly related experience within the electricity energy or utilities industry in workforce management collections support customer care billing regulatory or customer service functions.
• Collecting and analyzing operational data to support business decision-making and service improvements.
• Managing budgets and monitoring financial performance within an area of responsibility.

Technical Skills

• Knowledge of industry best practices related to customer care operations workforce management and service delivery.
• Knowledge of call centre infrastructure operations and utility environments.
• Strong ability to collect analyze interpret and present complex data to support business outcomes.
• Demonstrated ability to analyze operational performance metrics and identify improvement opportunities.
• Strong financial acumen including budgeting forecasting and variance analysis.
• Proficiency with workforce management software and contact centre technologies including Genesys CIS and Vertex.
• Advanced proficiency in Microsoft Excel and experience using reporting and analytics tools.

Behaviours

• Communicating effectively and influencing positive outcomes.
• Demonstrating accountability for results and operational performance.
• Making data-driven decisions that balance customer employee and business needs.
• Taking initiative to identify issues recommend solutions and drive improvements.
• Applying a continuous improvement mindset to identify opportunities and implement operational changes.
• Applying critical thinking and sound judgment to solve complex operational challenges.
• Fostering an inclusive respectful and high-performing team environment.
• Demonstrating strong safety leadership and a solid understanding of Occupational Health and Safety requirements.

Other important facts about this job

Jurisdiction: MGMT

Hours of work: 40 hours per week

EPCOR Employees: Please ensure that you are using your @ email address.

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Please note the following information:

• A requirement of working for EPCOR is that you are at least 18 years of age successfully attained a high school diploma (GED or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
• If you are considered for the position clearance on all applicable background checks (which may include criminal identity educational and/or credit) and professional reference checks are required. Some EPCOR positions require an enhanced level of background assessment which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
• A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.