Legal Coordinator

Trans Mountain Corporation operates Canadas only pipeline system transporting oil products to the West Coast. We deliver approximately 890000 barrels of petroleum products each day through a dual pipeline system of more than 1150 kilometres of pipeline in Alberta British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility Westridge Marine Terminal with three berths providing tidewater access to global markets.

As a federal Crown corporation Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport developed to Canadas high standards within one of the most stringent regulatory regimes in the world creating long-term economic benefits enhanced marine protection enhanced safety and emergency management capabilities and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountains core values Safety Integrity Respect and Excellence guide our every step. Each obstacle weve overcome or success weve experienced has been the result of a shared commitment to living these values every day. Together were focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety Integrity Respect and Excellence we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Legal

Reports to: Assistant General Counsel Capital Markets and Corporate Secretary

Worker Type: Employee

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative motivated and values driven individual to join our dynamic team as a Legal this position you will play a key role in providing operational and functional support directly to the Assistant General Counsel Capital Markets and Corporate Secretary (AGC and Corporate Secretary) including Legal Department management related company executive liaison activities and legal assistance to an in-house legal counsel team. The Legal Coordinator will be required to handle confidential and sensitive information with poise tact and diplomacy and ensure effective interaction with other Executive Assistants across the organization.

Key Responsibilities

• Works closely and effectively with the AGC and Corporate Secretary to keep him/her well informed of upcoming commitments and responsibilities following up appropriately.
• Maintains an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities.
• Prioritizes conflicting needs handles matters expeditiously proactively and follows-through on projects to successful completion often with deadline pressures.
• Coordinates administrative requirements of budgeting expense reporting and reimbursement and time reporting including assisting with tracking budgetary needs for the ACG and Corporate Secretary and Legal Department and the processing of invoices.
• Oversees and coordinates and oversees internal/external meetings and travel.
• Proactively manages the day-to-day administrative affairs of the AGC and Corporate Secretarys office (including the Assistant Corporate Secretary) scheduling appointments conferences and speaking engagements and other commitments; handling changes or cancellations as deemed necessary and/or appropriate.
• Responsible for distributing materials and ensuring logistical arrangements.
• Compiles information and research for meetings which include background for meetings background on external meeting attendees meeting summaries and/or supporting documents in preparation for scheduled appointments meetings and speaking engagements.
• Coordinates with other departments as necessary for speeches and communications for preparation of specific engagements and maintains and tracks detailed priority list of projects and engagements.
• Processes all incoming correspondence received in the office prioritizing and determining its disposition.
• Direct mail to appropriate internal staff with instructions and/or suggestions for preparation of a reply.
• Determines which correspondence can be handled by self and takes initiative in drafting letters making corresponding amendments to documents including formatting based on knowledge of their activities interests priorities and issues.
• Reviews proofreads and formats all correspondence prepared for signature to ensure accuracy and completeness exercises good judgment in following up with staff to ensure deadlines are met on documents requiring a signature.
• Manages records and provides support for maintenance of minute books for the corporation and its subsidiaries including ensuring safe storage of records.
• Assists when needed with loadings materials to Diligent and prepare Board meeting binder for Executives.
• Works collaboratively with the Board Coordinator and other Executive Assistants in compiling materials for Board meetings.
• Supports the AGC and Corporate Secretary and Board Coordinator in the management and implementation of Board and Committee meetings including liaising as needed with other Executive Assistants.
• Assists with planning administration and implementation of site tours including overseeing and managing logistics for site tours and coordinating with local offices.
• Supports Assistant Corporate Secretary with maintaining records preparation of documents and other administrative tasks as needed.

Qualifications and Professional Experience

• Post-secondary education in Business Administration Communications Legal Assistant studies or a related field is considered an asset.
• 10 years of executive-level administrative experience in an operating environment.
• Specific knowledge of the pipeline and construction industry is considered an asset.
• Excellent computer skills with advanced knowledge of Microsoft Office Suite SharePoint PowerPoint and Excel.
• Proven ability to manage executive calendars navigate organizational structures and plan and coordinate conferences and events.
• A track record of delivering highquality work managing competing priorities and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Demonstrates strong initiative by proactively supporting the AGC and Corporate Secretary across a range of responsibilities ensuring operational efficiency and enabling focus on higher-value priorities.
• Effective communication skills including the ability to convey information clearly respectfully and professionally.
• Proven organizational skills with the ability to manage priorities meet deadlines and maintain attention to detail in a fastpaced environment.
• Ability to demonstrate tact diplomacy and professionalism and exercise discretion in dealing with confidential information.
• Strong ability to anticipate the leaders needs and preferences ensuring seamless support and proactive alignment.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French please use our French careers site: Careers (French)

At Trans Mountain we believe in an inclusive accessible and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process please contact us at: or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination resourcefulness and resilience. Its about charting our own course finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and its just as true today. We welcome new members to our team that embrace the qualities in our story that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountains commitment to maximize benefits for communities priority will be given to qualified candidates from Indigenous local and regional communities along the Trans Mountain pipeline corridor.

In Alberta the pipeline system spans the traditional territories of Treaty 6 7 and 8 and the Métis Nation of Alberta (Zone 4).

In British Columbia the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc Dakelh (Carrier) Nlakapamux Syilx/Okanagan Interior and Coast Salish Stó:lo as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion Diversity Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion diversity equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organizations collective cultural understanding which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups including but not limited to women Indigenous Peoples members of racialized groups persons with disabilities and members of the 2SLGBTQI community.