Legal Assistant and Office Admin

Our client a well-regarded business law firm in Toronto is seeking a highly organized and detail-oriented Legal Assistant to support a small group of securities lawyers on a temporary 8-12 week contract with the potential for extention. The firm is known for providing practical business-focused legal advice across corporate securities and transactional matters including public and private financings M&A transactions and ongoing regulatory compliance.

This is an excellent opportunity for a corporate legal assistant who thrives in a collaborative fast-paced environment and enjoys being integral to the success of a busy legal practice.

Key Responsibilities

• Provide comprehensive administrative support to up to three lawyers ensuring timely execution of legal and business priorities
• Manage daily docketing time entry billing and client invoicing
• Maintain and reconcile trust ledgers and assist with trust transactions and disbursement reporting
• Draft format and proofread legal documents and correspondence
• Manage calendars schedule meetings and filings and track key deadlines
• Organize and maintain electronic document management systems in compliance with firm and Law Society of Ontario standards
• Coordinate with internal teams clients and external counsel to support file progression
• Oversee client intake and new matter setup including conflict checks engagement documentation and KYC/AML requirements
• Prepare and file corporate documents under the OBCA and CBCA including incorporations amendments and annual filings
• Maintain corporate records including minute books share registers and director/officer records
• Support accounting functions including accounts payable/receivable HST tracking expense reports and coordination with external accountants
• Assist with transaction closings including preparation of closing agendas checklists and closing binders (physical and electronic) and management of post-closing deliverables

Qualifications

• Post-secondary diploma or certificate in Legal Assistant Legal Office Administration Law Clerk or a related program from a recognized Canadian institution
• Additional coursework in legal accounting trust accounting or corporate procedures is considered an asset

Skills & Experience

• Proficiency with practice management software (e.g. Clio) for docketing billing and trust accounting
• Strong Microsoft 365 skills (Word Outlook Excel Teams) including advanced formatting and document management
• Demonstrated ability to manage multiple calendars deadlines and competing priorities
• Solid understanding of corporate legal procedures law office protocols and confidentiality standards
• High attention to detail strong organizational skills and ability to work under pressure during peak periods (e.g. month-end deal closings)
• Excellent written and verbal communication skills with a strong client-service mindset
• Proven ability to work collaboratively in a team-based environment

About Arlyn Recruiting and How to Apply

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education skills and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to

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Required Experience:

Junior IC