Leadership Forums Specialist

Our Story & Purpose:

WereVancity a member-owned credit union built on the principles of inclusion and social 1946 our relentless commitment to these values has helped us challenge the status quo and break down bold commitments to become net-zero by 2040 across all mortgages and loans andwereactively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canadawereproud to be consistently recognized as one of the countrys Top Employers. Ifyoureready to join our team of 2300 diverse individuals access competitiverewardsand benefits and be part of a greater movement - apply today!â

Your Role in Supporting Our Members:

As theLeadership Forums Specialist you will play a pivotal role in shaping howVancitysleaders come together to align on strategy culture and the endâtoâend planning and delivery of enterprise leadership forumsensuring each convening is purposefuldesigned with intention anddeliveredwith excellence. Working closely with senior leaders crossâfunctional partners and external vendorsyoulltranslate strategy into compelling leadership dialogue that strengthens organizational coherence and leadership effectiveness.

Werelooking for a highly organizeddetail-orientedstrategic and relationshipâdriven professional who thrives in complex environments and bringsenthusiasmvisionand purposeto event planning.This is a unique role in that itrequires both atacticalevent planning skillsetsomeone who can organize and deliver on complexlogisticsfor large eventsas well as a strategicmindsetsomeone who can translatestrategy intothoughtfully designedagendas presentations and interactive sessions.

This is aFullâtime Permanentrole based at ourVancityhead officeand will report directly to theChief of Staff to the CEO. While this position provides a hybrid work arrangement you will be expected to be onâsiteregularlyincluding forevents and business demands.

How Youll Makean Impact:

Owningand ProjectManagingLeadership Forums:

• Owning the annual leadership forums calendarsequencingeventsobjectives audiences and agendas across Senior Leadership SummitsandLineâofâBusiness Leadership Forums(both held 3x annually) and AllâManagers Meetings(held 1x annually)

• Leading endâtoâend project management for leadership forumsincludingbothlogisticsand contentfrom planning through delivery and postâevent followâup

• Supporting theChief of Staffto the CEOand Sr. Executive Assistantto the CEOin theplanning anddelivery ofquarterlyExecutive Leadership Team Offsites

• Managing budgetslogistics timelinesinvite listsrisks and dependencies across multiple concurrent events

• Serving as day-of onsite coordinatorfor leadership forum events including creating and overseeing detailed run-of-show coordinating internal and external support staffandadjustingtiming flow or other detailsquickly and effectivelywhenrequired

CoordinatingAcross Collaborators:

• Acting as thecentralpoint of coordination acrosskeyinternalcollaborators such as the Enterprise Strategy Executive Leadership andfacilitiesteams as well as other cross-functional collaborators and event attendees

• Researching vettingaligning on scope of services coordinating detailed plans and servingas primary point ofcoordination amongexternalvendors including venues caterersaudio-visual décor external speakers and more

Developing and Driving Content:

• Shaping clear cohesive agendas and session flows that translate strategy into actionable leadership dialogue

• Developing PowerPoint presentations and materialsto be presented byexecutive leaders translating complex strategy into compelling narrativestailored for theaudience and the moment in time

• Coordinating preâreads presentations and postâevent materials across multiple teams

Continuously Improving:

• Establishing success measures gathering participant feedback and continuously improving forum design and execution

• Bringing passion and vision tothe roleby constantlyinnovating and improvinguponeventstoultimately enrichand deepen the attendees experiencein ways that help build connections align teams to strategic priorities andenergizeand inspireVancityleaders
  

WhatYoullBring tothe Team:

• A postâsecondary degree in business communications organizational development or a related field

• 5 years ofprogressiveexperience in event planning executive forums programor projectmanagement or a similar role

• Demonstrated experience leading complex multiâstakeholder initiatives from concept todelivery

• Strong project management capabilities including budget timeline and risk management

• Advanced PowerPoint and presentation development skills with a strong eye for narrative and visual design

• Proven ability to work effectively with senior leaders crossâfunctional partners and external vendors
  

Extra Skills That Set You Apart:

• Experience supporting executive offsites or enterpriseâwide leadership programs

• Familiarity with leadership development culture equity and talent initiatives

• Experience working in large valuesâdriven or purposeâled organizations
  

YoullThrive Here If You Are:

• Strategic Able to translate organizational strategy into meaningful leadership experiences.

• Critical thinker Brings a critical thinking lensto all work asks thoughtful questionsanticipateschallenges andproactivelyproblem solves.

• Highly organized Comfortableand adept atmanaging multiple complex initiatives simultaneously.

• RelationshipâdrivenSkilled at building trust with senior leaders and diverse partners.

• DetailâorientedAttuned tosmall detailsand committed to delivering polished highâquality work at every stage.

• Adaptable Calm and effective in dynamic fastâpaced environments.
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We value lived experience so if you are interested in this role we encourage you to apply even if you feel your skillsdontperfectly align with those listed.ââ

WhatYoullEarn:

This role offersasalary rangeofâ$69700to$82000per annum.The basepay offered may vary depending on factors such as relevant qualifications skillspreviousexperience and internal equity. As part of our total rewards package employees mayalso be eligible for our annual incentive program subject to program eligibility requirements.

WhyYoullLove Working Here:

A career atVancityis more than just ajobyourejoining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:

• Living Wage Employer:Werethe largest private-sector Living Wage Employer in Canada and consistently ranked among Canadas Top Employers.

• Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs.

• Generous Vacation: New employees start with 3-4 weeks of vacation per year withadditionaldays earned over time.

• Extra Stat Holidays: In addition to BCs 11statutory holidays we offer2extra days plus care days for personal or family illness.

• Immediate Health Coverage: Health and dental benefits begin on your hire date with three levels of coverage to choose from.

• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life recognizing that retirement looks different for everyone.

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VancityTalent Programs:

Vancitysupports an inclusive hiring process for candidates who self-identify as Indigenous Black or Trans. With special permission from the BC Human Rights Commissioner this initiative provides access to career development opportunities prioritized job screening and feedback. Any information you choose to share will be stored securely and used onlyfor recruitment and career development connected to this initiative in line with the BC Personal Information Protection Act (PIPA). For details please see our dedicated Talent Programs job posting.

AtVancitywerecommitted to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can trulyrepresent understand and respond to our community needs and deliver on our member experience.

We arealsocommitted to an inclusive barrier-freeand accessible recruitment experience for all candidates. If yourequireany accommodations or support at any stage of the recruitment process (including the application stage) we encourage you to let us know by contacting our Talent Acquisition team at to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality so you canparticipatefully in the process.

Required Experience:

IC