Interior Project Administrator

Company Description

Thank you so much for considering our company in your career search! Classic Fire Life Safety is a leader in the fire protection and life safety industry because of our talented knowledgeable and motivated staff. We know that it is our people who make the difference and we are looking to grow our team of passionate professionals. Interested in joining us

Our goal is to partner with our customers to ensure their building and the people in them are safe from new building construction activities modernization activities and demand for system upgrades through to preventative maintenance and service.

Why join the Classic team

• CFLS is a caring company who values our staff.
• CFLS is local and is part of the community.
• CFLS is a full-service fire protection contractor.
• A great working environment with opportunities for career advancement.
• Comprehensive Group benefits.
• Educational assistance program.
• Employee referral bonus program.
  

Job Description

Position Overview
The Interior Projects Coordinator will be responsible for a variety of tasks within our IP Division from
information tracking opening projects creating purchase orders to coordination of schedules and
equipment. The Interior Projects Coordinator is a team player and a vital member of CFLS Team.

Task & Responsibilities:
Preparing coordinating & implementing schedules for our IP Team at the prescribed intervals to meet
scheduling KPIs
Effectively communicate with our field staff customers contractors and vendors.
Ensure all scheduled jobs are verified with Project Managers at prescribed intervals prior to field
deployment
Maintain all appointment and system records to ensure they are accurate and updated (i.e. site
contacts scope of work & deliverables equipment and tooling needs reports etc.)
Ensure field service staff have their appointments
Work with Scheduling Coordinator & Project Managers to ensure appropriate time is allocated to jobs.
Track open jobs to ensure appointments and service orders are moving forward as quickly and
efficiently as possible
Create track maintain verify and close all appointments and service schedules in our ERP and
supporting software
Ensure clients record are accurate an updated in our ERP Inspection Reporting Platforms Network
Drives and Files
Assist in the Project Management administration tasks including updating and recording meeting
minutes for Contract meetings updating project management software to reflect current project
status.
Open all new Construction Job Numbers and distribute to appropriate PMs.
Be trained as a back up for other administrative tasks including processing time sheets fire alarm
project tasks (permits invoicing job setup)
Assist in Large Fire Alarm project tasks and administration
Apply and open Building Permits required
Other administrative tasks assigned by the Office Operations Manager.

Qualifications
Minimum 2 years experience in customer service work planning scheduling dispatching.
Ability to prioritize responsibilities time management people skills (communication) and teamwork.
Working knowledge of Fire & Life Safety Systems Codes and Standards would be considered an asset
Planning scheduling and detailed time management skills are a must
Organized Strong attention to details and record keeping focus to ensure divisions scheduling needs
Able to process documentation and understand completeness formatting and consistency requirements
Keep informed of scheduling system revisions and upgrades
Good interpersonal skills with department staff and field technicians
Efficient and comfortable with technology and software applications

Team Player with strong communication skills through both written and oral
Must be able to multitask and prioritize
Very strong organizational skills for people and information
Efficiency in Word Excel Outlook
Strong interpersonal skills with staff and customers
Keen understanding of customer care
Enjoy working in a team environment

We thank all applicants who apply but only those candidates who meet the above qualifications will be contacted for an interview.

Required Experience:

Manager