Infrastructure & Capital Projects Office Manager, COM

Youve Never Been Satisfied with Good Enough.

You want to make an impact not just manage projects but change how the world gets built. At Accenture Infrastructure & Capital Projects youll do exactly that. Youll help develop and deliver the factories grids transit systems and public infrastructure that keep communities moving - and do it smarter safer and more sustainably than ever before.

Youll work alongside people who think big and act bold - project managers engineers technologists and strategists who blend real-world experience with digital innovation and AI. Together were transforming how capital projects are planned managed and executed creating a better way to build for the future.

Because good enough builds the past. Youre here to build whats next on a team that outperforms every norm.

Visit us here to learn more about Accenture Infrastructure & Capital Projects

• (Internal Title: Project Administration III)
  • Effective facility management of the office facilities occupied by the integrated project team made up of the client delivery partners and contractors.
  • Develop implement and maintain office policies.
  • Maintain and communicate health safety and wellbeing protocols pertinent to the office environment in accordance with applicable regulations and in partnership with the Health & Safety team.
  • Coordinate business continuity requirements for the project.
  • Allocate and manage office spaces equipment functional teams and assets.
  • Coordinate with IT department on all IT infrastructure requirements.
  • Oversee the preparation of relevant documents and meeting minutes actions and decision ensuring accurate records are maintained and distributed in a timely manner.
  • Coordinate client operational policies and agreements ensuring compliance across all project office functions.
  • Manage the office floor plan workspace requirements and desk/meeting room allocation to optimize capacity and support effective working arrangements in compliance with applicable building and workplace regulations.
  • Manage relationships with third-party vendors and service providers including cleaning contractors catering courier services and office supplies ensuring service levels and value for money are maintained.
  • Where relevant develop and manage the office operating budget tracking expenditures processing invoices and purchase orders and reporting on cost variances to enable informed financial decision-making.
  • Lead and support the onboarding experience for all new project staff including workspace setup access provisioning induction scheduling and coordination of building pass and security requirements with client facilities.
  • Serve as the primary point of contact for internal facilities queries acting as liaison between project staff and building management to resolve issues promptly and escalate where necessary.
  • Maintain office emergency procedures including fire warden coordination first aid provision and evacuation planning in compliance with occupational health and safety legislation (OHSA) and building management requirements.
  • Complete special projects as assigned to directly support the project team.
  • Maintain security integrity and confidentiality of data.
  • Co-manage and facilitate access to the SharePoint environment.
  • Manage the procurement and performance of office-related service contracts including cleaning maintenance catering and supplies ensuring value for money and service continuity.
  • Oversee equipment or systems such as air conditioning generators lifts etc. to ensure they are effectively operating and raise any issues with those responsible for facilities maintenance.
  • Maintain precise records of the working condition of the facilitys equipment.
  • Oversee recycling operations as per local standards to maintain a sustainable environment.
  • Organize and manage office relocations as required.
  • Recommend enhancements for ongoing office operational efficiencies as required.
• Working Conditions
  • Office-based
  • With all our roles there is some in-person time for collaboration learning and building relationships with clients peers leaders and communities. As an employer we will be as flexible as possible to support your specific work/life needs.

• Minimum of8years of progressive experience in office management facilities management or a closely related operational role preferably in a large-scale infrastructure construction or professional services environment.
• Post-secondary diploma or degree in Business Administration Facilities Management or a related field; a certificate in Facilities Management (e.g. CFM IFMA) is an asset.
• Demonstrated experience managing vendor relationships and service contracts including procurement performance monitoring and invoice management.
• Proven track record of planning and executing office improvement initiatives relocations or operational projects on time and within budget.
• Familiarity with occupational health and safety legislation including the Occupational Health and Safety Act (OHSA) as it applies to office and facilities environments.
• Demonstrated ability to build effective working relationships across a multi-party programme environment including client personnel (client) service companies and contractors.

BONUS POINTS IF YOU HAVE:

• Knowledge of facilities systems people coordination and operational procedures
• Excellent time management and planning skills and the ability to multitask and prioritize work
• Attention to detail and accuracy skills editing and proofreading capabilities a bonus
• Excellent written and verbal communication skills
• Proficient in Microsoft Office 365 suite (Outlook Teams SharePoint Excel Word); familiarity with project coordination tools such as MS Planner or equivalent
• Analysis and Assessment
• Vendor and contract management
• Budget management and financial reporting

Compensation at Accenture varies depending on a wide array of factors which may include but are not limited to the specific office location role skill set and level of experience. As required by local law Accenture provides a reasonable range of compensation based on full-time employment for roles that may be hired as set forth below.

The recruiting efforts for this position are intended to fill a brand new position.

The base pay range shown below is intended as a guideline to reflect the majority of offers for this role. It does not represent a maximum limit in some cases actual compensation may exceed the range where appropriate.
Role Location Annual Salary Range
Toronto $80000 - $120000