GENERALPURPOSE:

The HumanResources Assistant provides confidential administrative support to the HumanResources Manager within a manufacturing and corporate office environment thatincludes unionized non-unionized and salaried employees.

RESPONSIBILITIES:

• Support the Human Resources Department in achieving company objectives.
• Assist with company-wide recruitment and selection activities including internal and external job postings application screening assessment testing interview scheduling reference checks new hire documentation and orientation as required.
• Create and maintain electronic employee files.
• Work closely with the Training Coordinator to support onboarding and create a positive new hire experience.
• Prepare job offer letters for Human Resources Manager approval and signature.
• Coordinate and process RCIP applications and IRCC Offers of Employment.
• Assist with updating job descriptions across the organization.
• Coordinate and maintain the companys long-service and employee recognition programs.
• Initiate and coordinate Armstrong Division Christmas celebration activities in collaboration with other Human Resources staff.
• Assist with employee satisfaction surveys including compiling statistical results preparing management summary reports and supporting follow-up activities.
• Provide labour and employee relations support as required.
• Assist with corporate Human Resources initiatives.
• Maintain and administer the applicant tracking system and provide reports as required.
• Prepare attendance and other Human Resources/payroll-related reports as required.
• Coordinate the annual archiving and shredding of personnel and payroll files in accordance with retention requirements.
• Carry out additional duties and projects assigned.

• Follow Good Manufacturing Practices (GMPs) while performing job duties and tasks.

REQUIREMENTS:

• Formal Administrative Assistant training with a focus on Human Resources plus 3 years of related experience.
• Demonstrated proficiency in Microsoft Office applications.
• Experience with applicant tracking systems (ATS) and knowledge of HRIS (Human Resources and Payroll Information Systems) are considered assets.
• Self-motivated with the ability to work under pressure and meet deadlines.
• Ability to work effectively both independently and as part of a team.
• Excellent attention to detail with strong grammar and communication skills.

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