HRIS & Payroll Coordinator

Title: HRIS & Payroll Coordinator

State Role Title:HR Training and Labor Relations Specialists

Hiring Range: Up to $65000 (Commensurate with Experience)

Pay Band: 4

Agency: Richard Bland College

Location:Richard Bland College

Agency Website:

Recruitment Type: State Employee Only - E

Job Duties

Richard Bland College (RBC) is a residential two-year liberal arts transfer institution dedicated to launching students toward success at highly ranked colleges and universities. Often described as a hidden gem just beyond the Tri-Cities region RBC features a stunning 750 acre rural campus with protected wetlands peaceful forests and the Commonwealths oldest and largest pecan grovea truly unique setting to live work and compete.

RBC is seeking a detail-oriented and customer-focused HRIS & Payroll Coordinator to join our Human Resources team. This position plays a critical role in ensuring the accurate and timely administration of payroll maintenance of HR data integrity reporting and analytics and support of key human resources operations. This role contributes to the Colleges operational efficiency regulatory compliance and commitment to excellent employee service.

Key Responsibilities:

Payroll Administration
Process semi-monthly and bi-weekly payroll for salaried wage and student employees.
Enter and audit payroll transactions in Cardinal HCM.
Process additional compensation including adjunct contracts faculty overloads stipends bonuses and supplemental pay.
Review timesheets and payroll exception reports to ensure accuracy and timely processing.
Coordinate with the Payroll Services Bureau to resolve payroll issues and meet reporting deadlines.
Respond to employee payroll inquiries and assist with payroll audits.

HRIS & Reporting
Generate analyze and distribute HR and payroll reports.
Run queries and perform data analysis to identify trends discrepancies and opportunities for improvement.
Audit personnel and payroll data to maintain system accuracy and integrity.
Partner with HR team members to support data-driven decision-making

HR Transaction Processing
Process personnel transactions including hires additional pay actions stipends bonuses adjunct contracts and faculty overload assignments.
Ensure personnel actions are entered accurately and in compliance with applicable policies and regulations.

Additional Responsibilities
Support procurement functions including requisitions and purchase orders through eVA.
Manage leave and timekeeping functions for AP Faculty.
Assist with recruitment activities records management and annual reporting requirements.
Serve as a backup to the HR Assistant and perform other related duties as assigned.

Minimum Qualifications

High school diploma or GED.
Considerable knowledge of payroll administration and transactions that align with the Commonwealth of Virginias pay structure HR policies and procedures and applicable federal state and instructional regulations.
Working knowledge of HRIS systems and payroll systems including data entry maintenance auditing reporting and records management.
Strong analytical organizational and problem-solving skills.
Proficiency with Microsoft Office applications particularly Excel.
Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.
Excellent customer service experience.
Strong interpersonal written and verbal communication skills.

Additional Considerations

Previous work experience with the Commonwealth of Virginia in higher education.
Experience using Cardinal HCM or similar HR/payroll systems.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

RICHARD BLAND COLLEGE IS AN AA/EEO EMPLOYER Richard Bland College is an equal opportunity institution providing educational and employment opportunities programs services and keeping with this policy the College does not discriminate and makes no distinction in the admission of students nor in any other of its official activities based on race color national origin (ancestry) religion (creed) age military service or veteran status marital status parental status political affiliation sex (including pregnancy and gender identity or expression) sexual orientation family medical history or genetic information disability any other status protected by law or any other non-merit based factors. The college also prohibits sexual misconduct including sexual violence or harassment. All standards and policies governing college employment and student employment recruitment admissions financial aid and support programs are applied accordingly.

In compliance with the Americans with Disabilities act (ADA) RBC will provide if requested reasonable accommodation to applicants in need of access to the application interviewing and selection processes.

BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include: local agency checks; criminal record check; driving record; employment verification; verification of education; and other checks requested by the hiring authority related to the position.

LAYOFF POLICY: If you are a classified employee and have been affected by DHRM Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) you must attach a copy of the card with your application prior to the job posting closing date.

ELECTRONIC APPLICATIONS ONLY: A fully completed state application or résumé must be submitted for this position electronically through this website. Unfortunately RBC cannot accept mailed emailed faxed or hand delivered applications and résumés. This website will provide a confirmation of receipt when the application is submitted for consideration. You have not completed the process until you receive a confirmation number.

ANNUAL FIRE AND SECURITY NOTIFICATION: The Annual Fire and Security Report(s) include campus security information campus fire statistics safety procedures and provides statistics for criminal and disciplinary offenses. The report(s) are provided annually in compliance with the Clery Act and the Higher Education Opportunity Act (HEOA). Richard Bland College of William & Mary Annual Safety and Security report and the Annual Fire Safety report is available at: . A hard copy of the Annual Security and Fire Safety reports and/or a copy of the Criminal Incident and Fire Incident Logs are maintained at the Department of Campus Safety & Police and will be provided upon request.
APPLICATION INSTRUCTIONS: For full-time teaching faculty positions and adjunct faculty (part-time teaching faculty) applicants must submit a cover letter specifying their interested teaching discipline and statement of teaching philosophy their schedule availability résumé/curriculum vitaé all unofficial transcripts and a list of three (3) professional references. Please note: official transcripts are required on the first day of employment for all teaching faculty positions at RBC.

For administrative and professional faculty positions the cover letter résumé all unofficial transcripts and a list of three (3) professional references are required. Official transcripts are also required on the first day of employment for administrative and professional faculty positions at RBC.

IN COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY LAWS: Employees or prospective employees who believe they have witnessed or experienced discriminatory conditions or discriminatory acts related to RBC employment practices or inaccessible conditions should present their concerns to:

Chief Business Officer
Richard Bland College
Physical Address: Pecan Hall Second Floor 11301 Johnson Road South Prince George VA 23805
Telephone: extension 8603
Email:

IN COMPLIANCE WITH TITLE IX: Employees prospective employees student workers or prospective student workers who believe they have witnessed or experienced discriminatory conditions or discriminatory acts related to RBC employment practices or inaccessible conditions that are inclusive of sexual misconduct sexual violence sexual harassment should present their concerns to either of the following:

Title IX Coordinator
Richard Bland College
Physical Address: Academic Innovation Center 11301 Johnson Road South Prince George VA 23805


Or

Department of Education
Office of Civil Rights
400 Maryland Avenue S.W.
Washington DC 20202-1100


Contact Information

Name: Richard Bland College - Office of Human Resources

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability use this link: Career Pathways for Individuals with Disabilities or call DARS at or DBVI at .

Contact Information
Name: Richard Bland College - Office of Human Resources
Phone:
Email:

Contact Information

Name: Richard Bland College - Office of Human Resources

Phone: To stay informed about the status of your application please log into your account at

Email: To stay informed about the status of your application please log into your account at

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.