HR Manager

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge qualifications and experience for the the normal course employees will be hired transferred or promoted between the minimum and midpoint of the salary range for a job.

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary

The HR Manager is part of the HR Client Services Team in the Deans Office Faculty Affairs and is responsible for day-to-day operations of all human resource activities across a portfolio of Faculty of Medicine (FoM) Units as well as being assigned to various FoM departments school and centres based on needs and strategic projects. This position provides advice guidance and recommendations on a wide range of human resources management activities on faculty staff and students appointments for the Faculty of Medicine (FoM). The individual will develop and implement standardized human resources methodologies procedures and systems faculty wide level and within the individual units that will ensure optimal usage of department and external resources. This role collaborates closely and takes a proactive approach with all units within the FoM Deans office units within the Faculty Provosts Office Faculty Relations UBC Payroll Financial Services other UBC units and distributed sites as required. This role will need to exercise creative thinking when providing advice and recommending solutions to variety of matters.

Organizational Status

The University of British Columbia is a global centre for research and teaching consistently ranked among the top 20 public universities in the world. Since 1915 UBCs entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students staff and faculty to challenge convention lead discovery and explore new ways of learning. At UBC bold thinking is given a place to develop into ideas that can change the world.

Our Vision: To Transform Health for Everyone

Ranked among the worlds top medical schools with the fifth-largest MD enrollment in North America the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia more than 14000 faculty and staff are training the next generation of doctors and health care professionals making remarkable discoveries and helping to create the pathways to better health for our communities at home and around the world.

The Faculty of Medicine comprised of approximately 2700 administrative support technical/research and management and professional staff as well approximately 650 full-time academic and over 12000 clinical faculty membersis composed of 19 academic basic science and/or clinical departments 3 schools and 26 research centres and institutes. Together with its University and Health Authority partners the Faculty of Medicine delivers innovative programs and conducts research in the areas of health and life sciences. Faculty staff and trainees are located at university campuses clinical academic campuses in hospital settings and other regionally based centres across the province.

The UBC Vancouver Campus is located on the traditional ancestral and unceded territory of the xʷməθkʷəyəm (Musqueam) people. The City of Vancouver is located on Musqueam Squamish and Tsleil-Waututh First Nations territory.

Work Performed

Works collaboratively with the Senior Admin by participating in setting and implementing Departmental strategic plans goals and objectives for Human Resources within the portfolio.

Responsible for the operational management of all human resource activities and processes for the FoM Units that are being supported including the review development monitoring implementation and continued improvements/updates to internal processes and systems to support these activities in an effective and efficient manner. Ensuring consistency with UBC policies and procedures.

Provides advice on University and FOM policies procedures practices Employment Standards and Equity Diversity and Inclusion (EDI) principles to managers faculty and staff. Interprets agreements and handbooks governing conditions of employment for all employee groups. Maintains interprets and implements up-to-date knowledge of human resources legislation and practices EDI principles and of UBC policies procedures collective agreements and other HR-related commitments by the University.

Manages the full life cycle of activities related to recruitment appointment re-appointment termination leaves immigration etc. of all staff students faculty Postdoctoral Research Fellows Clinical Fellows Research Associates volunteers and with the Faculty HR team on difficult and/or unusual circumstances related to academic faculty and clinical faculty recruitment appointments reappointments and promotion. Works with the Immigration team on matters related to non-routine LMIA and LMIA-exempt positions.

Manages and advises on full cycle recruitment for faculty and staff and department or unit reorganizations including: developing and reviewing job descriptions position classifications/reclassifications advertising reviewing resumes developing interview questions and making selection recommendations. Provides advice and support to Directors Managers and Coordinators on all recruitment activities and EDI principles. Participates in interviews conducts reference checks issues letters of regrets as required and authorizing positions and postings in the Workday.

Manages the complex verification (h-index citation publications) and analysis of database on faculty publications grants awards and teaching accomplishments for the Senior Appointment Committee (SAC). This is critical for the client department to make an informed and accurate decision on faculty promotion and tenure.

Conducts analysis with the Senior Admin on all financial recruitment requirements including salaries benefit costs start-up funds housing costs etc.

Provides senior-level advice on the annual faculty merit ranking outstanding academic performance distinguished achievement awards and recommends processes by working with the Merit Ranking Committee in the client departments.

Oversees the coordination of leave management records for all staff including accurate accounting of absences and identifying patterns of sick leave usage. Advises managers on issues regarding absences and provides them with tools to manage records of vacation leaves and medical absence.

Participates in University and Faculty of Medicine working groups and committees concerning HR policies and procedures including the Departments Appointment Reappointment Tenure and Promotion Committee Department SPROT Committee and Faculty Search Committees.

Advises managers on conducting employee performance reviews and in addressing performance concerns attendance issues disciplinary actions and grievances in consultation with HR Central Advisory Services. Develops or provides advice for developing performance review systems including identifying opportunities for employee growth and career development; disseminates related information to managers.

Manages requests for temporary/ongoing assistance to determine if additional resources are required for units across the Faculty. Identifies training needs and participates in the design and delivery of workshops presentations meetings and project initiatives with respect to staff and faculty human resources appointment and recruitment matters within units across the Faculty.

Manages and advises all aspects of on-boarding for new staff faculty and student employees. Advises and ensures supervisors are aware of their responsibilities including providing appropriate orientation developing resource materials providing information to new staff and faculty related to access to UBC systems performance reviews salary progression increases for staff managing employee leaves and notice obligations etc. and providing tools to assist them. Works with supervisors to identify skill upgrading needs of support staff and ensures appropriate training is received. Recommends and implements approved initiatives for staff member recognition.

Oversees the preparation of all documents and manages staff students and faculty transactions including; employment offers salary changes leaves promotions layoffs resignations retirement and transfers etc. and ensures that they adhere to the various employment agreements and handbooks. Oversees and advises all leave management records and activities including vacation sick attendance maternity parental medical unpaid leaves for specific program areas. Oversees activities concerning faculty appointment re-appointment promotion and tenure committee meetings in collaboration with administrative coordinators in the Faculty of Medicine.

Responsible for the integrity confidentiality and security of all faculty and staff personnel records documents and file system. Ensures faculty personnel files are compliant with FOIPOP guidelines and record management procedures are adhered.

Coordinates and/or provides support to special projects and initiatives that enhance HR practices as required.

Ensures the workplace meets UBC Standards for occupational safety.

Performs other HR administration duties as required.

Consequence of Error/Judgement

Provision of accurate advice and information in a timely manner enhances the effective and efficient operations. Work requires the incumbent to exercise tact diplomacy confidentiality and understanding of the complexities of the FoM. Exercises judgment based upon a thorough knowledge of procedures guidelines agreements and regulations. Exercises initiative and independence to address standard and at times unusual situations. The incumbent must use strong organizing and prioritizing skills to effectively and efficiently manage the area of Human Resources relating to all employee groups at the University of British Columbia. Communications can be sensitive and confidential therefore the incumbent must utilize thorough knowledge of HR standard methodologies effective communication and interpersonal skills to respond effectively in each situation.

Inappropriate or delayed actions and if critical information has been overlooked or procedures have not been followed could adversely affect the credibility of the Deans Office the FoM and the University. Errors could have a significant impact on our ability to attract and retain talented excellent faculty members. Incorrect approvals of actions or inappropriate advice can have financial and legal implications to University. Misinterpretations of policy or collective agreements can be precedent setting and lead to appeals and grievances.

Supervision Received

This position works independently under broad directives from the unit specific Administrators and/or Head of Units of which the individual supports. Reports to the HR Manager Client Services in the Deans Office.

Supervision Given

Responsible for directly supervising HR assistants within their portfolio. May supervise work-study students and/or temporary staff as required. Provides advice and assistance to client departments and standing committees (i.e. DARPT SPROT Faculty Renewal etc.) The HR Manager provides functional management of human resource matters for client departments providing guidance and advice that is consistent with legislation University agreements and policies and best practices in human resources.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of three years of related experience or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives including perspectives in conflict with ones own

- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

Thorough knowledge of University of British Columbia s business procedures and practices preferred. Experience in a health care or educational environment preferred. Thorough knowledge of current Human Resources Management practices. Knowledge of provincial and federal legislation governing HR policies and practices.

Experience working with Human Resources systems (Workday) Microsoft Word Excel PowerPoint Email-Outlook and Access databases. Excellent oral and written communication skills. Ability to build and maintain excellent working relationships with internal and external partners on matters requiring cooperation and of mutual interest. Ability to be flexible open and aware of own biases when collaborating with partners with unique background and different perspectives.

Ability to exercise tact and judgment. Ability to make thoughtful informed and thorough decisions. Ability to maintain accuracy and attention to detail. Willingness and ability to investigate and resolve conflicts in a professional manner. Ability to take initiative in decision-making and in resolving problems not clearly covered by guidelines. Ability to devise new methods of procedures to meet changing conditions. Ability to analyze problems investigate key information and issues and effectively resolve. Ability to be creative and proactive to prioritize meet deadlines and work effectively under pressure to meet deadlines. Ability to interpret and apply collective agreements policies and procedures in a complex unionized environment. Ability to work as part of a team and individually. Ability to provide effective and appropriate guidance and counsel on HR related matters.