HR Coordinator

Job Title: HR Coordinator
Reports To: Human Resources Manager
Employment Type: Permanent Full-Time
Location: Thornhill ON (Hybrid)
Salary: $50000 - $60000 (plus benefits & vacation)

About Us:

At WellnessLiving we empower health and wellness business ownersto turntheir passion into thriving businesses. Our mission-critical software supports thousands of entrepreneurs and millions of clients worldwide on their wellness customer-first company that values excellence accountability and adaptability andwerelooking for people who thrive in a fast-paced environment and want to make a meaningful impact in the wellness industry.

Our culture is guided by four core values that shape how we work and grow together:

Customer First We approach every challenge with a deep commitment to our customers success and happiness.

Excellence We hold ourselves to a high standard and strive for exceptional execution in everything we do.

Accountability We take ownership of our decisions actions and results.

Adaptability We embrace change stay flexible and continuously evolve in a dynamic world.

If these values resonate with you and you meet the qualifications for this rolewedlove to hear from you!

About You:

You are a highly organized detail-oriented and people-focused HR professional who enjoys supporting smooth day-to-day HR this role you will coordinate administrative tasks across HR recruitment and onboarding while helping create a positive experience for employees candidates and new hires. You bring strong communication skills sound judgment and a warm professional approach with the confidence to manage confidential information juggle multiple priorities and facilitate onboarding sessions or meetings.

Key Responsibilities:

HR Administration & Employee Support

• Act as a confidential and supportive resource for employees by responding to questions and concerns in a timely and professional manner.
• Maintain accurate employee records HR files and documentation within the HRIS ensuring information is up to date and handled in accordance with company policies and applicable legislation.
• Support the preparation tracking and organization of HR documents forms reports and employee communications.
• Assist with other HR programs and day-to-day administrative tasks that support the overall employee experience and HR operations.

Recruitment & Talent Acquisition

• Support the recruitment process by assisting with candidate sourcing resume screening interview scheduling candidate communication and applicant tracking.
• Coordinate background checks reference checks and other pre-employment requirements ensuring timely completion and proper documentation.
• Contribute to recruitment-related initiatives aimed at improving the candidate experience including candidate surveys and employer branding platforms such as Glassdoor.
• Collaborate with the HR team to identify opportunities to improve recruitment coordination process efficiency and overall hiring support.

Onboarding & New Hire Experience

• Coordinate onboarding requirements timelines and logistics in collaboration with hiring managers and the HR team.
• Organize and facilitate new hire orientation and onboarding activities including introductory meetings and presentations.
• Prepare new hire documentation and ensure all required paperwork is completed accurately and on time.
• Ensure a smooth welcoming and consistent new hire experience by maintaining onboarding materials tracking completion of onboarding tasks and identifying opportunities for process improvements.

Skills & Qualifications:

• Post-secondary education in Human Resources Business Administration or related fields.
• 13 years of experience in an HR coordination recruitment administrative or people operations role.
• Strong organizational and time management skills with the ability to manage multiple priorities deadlines and details in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to communicate clearly and professionally with employees candidates managers and external partners.
• High level of professionalism discretion sound judgment and respect for confidentiality when handling sensitive employee and business information.
• Strong attention to detail and accuracy when preparing documentation maintaining records and following HR processes.
• Comfortable facilitating onboarding sessions meetings or presentations in a clear engaging and professional manner.
• Experience coordinating or assisting with recruitment onboarding employee administration or HR programs.
• Proficiency with Microsoft Office familiarity with HRIS ATS LMS or other HR platforms is considered an asset.
• Knowledge of employment standards HR policies and HR best practices is considered an asset.

Please note that only those selected for an interview will be contacted.

We appreciate you taking the time and look forward to reviewing your application!

WellnessLiving is an equal opportunity employer. Employment decisions are based on qualifications experience and business needs. We prohibit discrimination and harassment of any kind and consider all qualified applicants without regard to race color religion creed gender gender identity or expression sexual orientation national origin disability age genetic information veteran status marital or family status or any other status protected by applicable law.

WeutilizeAI to generate summaries of interview notes as part of our candidate evaluation process. This helps ensure a fair and consistent review whilemaintaininga human-centered hiring approach.