HR Coordinator

Human Resources Coordinator

GAL AeroStaff Ltd. is a Canadian aerospace company specializing in delivering high-quality technical and operational services to the aviation industry. Our expertise includes aircraft interior structural manufacturing and maintenance solutions for OEMs MROs and operators across North America.

We offer carefully designed programs and benefits including time-off insurance and other plans to support our teams and meet evolving operational and regulatory requirements.

Location: Calgary Department: HR Reports to: Senior Director People & Culture

Work Type: Remote work with some travel required to visit employees on-site and to our head office in Montreal QC

About the Role

Were looking for an enthusiastic organized and people-focused Human Resources Coordinator to join our growing team. This is an exciting opportunity for someone who enjoys variety and wants to gain exposure to all aspects of Human Resources supporting a global company. As our HR Coordinator youll play a key role in supporting employees throughout their entire lifecycle from recruitment and onboarding to employee relations HR administration and special projects. No two days are the same making this an ideal role for someone who thrives in a fast-paced environment and enjoys balancing people processes and problem-solving.

This role also has a strong newcomer and relocation focus youll be a welcoming point of contact for employees arriving in Canada.

If youre passionate about creating a great employee experience while helping build strong HR practices wed love to hear from you.

What Youll Do

Talent Acquisition

• Coordinate the full recruitment process from job posting to offer stage.
• Source and screen candidates through various recruitment platforms.
• Schedule interviews and maintain communication with candidates.
• Partner with hiring managers to understand hiring needs.
• Prepare employment offers and onboarding documentation.

Employee Experience & Newcomer Support

• Serve as a first point of contact for employee HR inquiries.
• Support employees with questions regarding company policies benefits payroll leave and HR programs.
• Assist with employee onboarding and offboarding.
• Meet directly with newcomers arriving in Calgary to welcome them orient them to the company and city and ensure a smooth transition into their new role.
• Support employees going through immigration-related onboarding (e.g. work permits LMIA-related documentation relocation logistics) coordinating with legal/immigration team as needed.
• Help organize employee engagement initiatives recognition programs and company events.

HR Administration

• Maintain accurate employee records and HRIS data.
• Prepare employment letters and other HR documentation.
• Support benefits administration and employee data changes.
• Ensure HR files remain accurate confidential and compliant.

Compliance & HR Operations

• Assist with policy administration and employment law compliance.
• Support workplace investigations and employee relations matters when required.
• Maintain HR reports metrics and organizational data.
• Help ensure company policies and procedures are consistently applied.

HR Projects

• Participate in HR initiatives and continuous improvement projects.
• Support implementation of new HR programs and processes.
• Assist with performance management training and development initiatives.
• Help improve employee communications and HR resources.
• Contribute ideas that enhance employee experience and operational efficiency.

What Were Looking For

• Diploma or Bachelors degree in Human Resources Business Administration or a related field is an asset.
• 2-4 years of experience in Human Resources.
• Experience in the aviation industry is an asset.
• Experience with immigration-related onboarding processes (e.g. work permits LMIA foreign worker relocation) is an asset.
• Fluent in Spanish is an asset.
• Experience supporting recruitment and HR administration.
• Strong attention to detail and ability to prioritize multiple tasks.
• Positive attitude with a customer-service mindset.
• Ability to work independently while collaborating effectively with a team.
• Proficiency in Microsoft Office (Word Excel Outlook).

Benefits

• Casual dress
  
• Health and Dental insurance
• Paid time off
• Vacation plan

What Will Make You Successful

• Passionate about helping people.
• Curious and eager to learn.
• Highly organized and dependable.
• Comfortable working in a fast-paced changing environment.
• A proactive problem solver who takes initiative.
• Adaptable and willing to support wherever needed.
• Committed to delivering an exceptional employee experience including for newcomers settling into a new role company and sometimes a new country.

Why Join Us

At our company People & Culture is more than a support function were a strategic partner that helps drive the business forward. Youll have the opportunity to work across every area of HR collaborate with leaders across the organization and make a meaningful impact on our employees experience from day one including helping newcomers to Calgary feel at home. This role offers excellent opportunities for professional growth and development making it an ideal next step for someone looking to build a well-rounded career in Human Resources.

Required Experience:

IC