Finance & Administrative Coordinator (FMX)

Within our Global Sales Luxury & Lifestyle team we are seeking a profile responsible for coordinating and managing complex financial flows related to trade shows B2B client events and B2B communication activities. This role oversees the full Procure-to-Pay cycle including supplier payment coordination and the optimization of financial processes across multiple internal stakeholders and our vendors and customers.  

The successful candidate will ensure compliance with procurement processes while maintaining accurate timely payment flows in a complex multidisciplinary environment. 

Key Responsibilities: 

Procure-to-Pay Cycle Management: 

• Management of quotes purchase orders and supplier invoices within the groups tools. 
• Payment tracking and coordination with Finance and Procurement in case of issues. 

Coordination of Payments: 

• Coordination with Finance and Accounting team. 
• Monitoring of supplier payments made by various segments. 

Supplier Relationship Management: 

• Primary contact for invoicing and payment matters. 
• Management of invoicing discrepancies and internal coordination to resolve disputes. 

Hotel Re-invoicing Management: 

• Coordination of the re-invoicing process after each event. 
• Monitoring the transmission and receipt of invoices by hotels. 

Team Support & Process Improvement: 

• Financial support to the Global Sales Luxury & Lifestyle teams. 
• Contribution to the improvement of financial processes and payment solutions. 

Qualifications :

• Education:

  • Bachelors or Masters degree in Finance / Management / Business Administration or an equivalent field.

• Professional Experience:

  • 4 to 6 years of experience in operational finance / budget management.
  • Experience with procurement processes / procure-to-pay / financial coordination.
  • Experience in an international or event-related environment is a plus.

• Technical Skills:

  • Excellent proficiency in Excel (budget tracking reporting analysis).
  • Good understanding of Procure-to-Pay processes.
  • Experience with financial or procurement tools (Coupa SAP or equivalent).
  • Ability to manage multiple financial streams simultaneously.

• Behavioral Skills:

  • Rigor and attention to detail.
  • Strong organizational skills.
  • Ability to manage multiple stakeholders.
  • Analytical mindset and problem-solving.
  • Proactivity and autonomy.
  • Strong interpersonal skills with international contacts.

• Languages:

  • Fluent  in English is essential.

Additional Information :

Remote Work :

No

Employment Type :

Full-time