Executive Office Manager

Location: Vancouver BC Employment Type: Full-Time Reports to: Co-CEOs

Reporting to Co-CEOs were looking for a collaborative Executive Office Manager to join Rival this role youll help keep our executive team and offices running smoothly by supporting our two Co-CEOs managing the day-to-day needs of the Vancouver office providing oversight and support for our Toronto and Chicago offices and taking on a range of projects across the business working with smart kind people who care about great work real collaboration and having fun while building something meaningful.

This role is based in Vancouver BC and requires an in-office presence five days a week. As the person responsible for the day-to-day operation of the office including opening and closing it each day this is not a hybrid position.

About Rival Group

Rival Group brings together Rival Technologies Reach3 Insights and Angus Reid Group to help brands get closer to their customers through AI-accelerated mobile-first conversational insights. Our teams blend technology research consulting and data storytelling to help organizations make better faster and smarter decisions.

Were transforming the insights industry moving quickly staying curious and building work that feels fresh human and genuinely useful. We celebrate people who bring courage energy results and kinship to everything they do.

What youll own

• Support the Co-CEOs with calendar management with a particular focus on key internal and external meetings.
• Manage the cadence of recurring Board executive management and company-wide meetings.
• Coordinate agendas materials logistics and follow-up for key meetings.
• Help organize Board meetings leadership offsites planning sessions Town Halls and other company events.
• Coordinate executive travel and logistics as needed.
• Keep an eye on whats coming up and make sure the right people information and materials are in place.
• Manage the day-to-day operation of our Vancouver office including responsibility for opening and closing the office each day.
• Be the primary point person for facilities building management vendors supplies equipment kitchen inventory and general office needs.
• Provide coordination and support for our Toronto and Chicago offices.
• Make sure our offices are well run welcoming and ready for employees and visitors.
• Coordinate maintenance office improvements moves and other facilities needs.
• Take on special projects for the Co-CEOs and other members of the leadership team.
• Help pull together information reporting presentations or other materials when needed.
• Work with teams such as Finance People & Culture IT and Operations on company-wide initiatives.
• Help coordinate employee events leadership meetings and company celebrations.
• Pitch in where needed. This is a role where the scope will change depending on whats happening across the business.
  
  

What you bring

• 5 years of experience in executive support office or business operations or a similar role.
• Experience of working directly with senior executives.
• Very strong organizational skills and attention to detail.
• Good judgment and discretion.
• Someone who is comfortable managing a lot of moving pieces without needing everything spelled out.
• Strong written and verbal communication skills.
• Confidence working with people at all levels of an organization.
• Strong Microsoft 365 skills particularly Outlook Teams Excel Word and PowerPoint.
• Someone who takes ownership follows things through and isnt afraid to jump in and solve a problem.
  
  

Nice to have

• Experience supporting multi-office operations across different locations.
• Experience coordinating Board meetings leadership offsites executive travel and company events.
• Experience working cross-functionally with Finance People & Culture IT and Operations on company-wide initiatives.
  
  

Why Rival for your next career adventure

At Rival how we work matters just as much as what we deliver. Were building a place where people can do meaningful work grow their careers and enjoy the humans they work with along the way.

Fair compensation: Were committed to pay equity and fair pay practices. The salary range for this role is CAD $80000 to $100000 with final compensation based on skills experience and internal equity.

• Home office internet and cellphone stipends
• Retirement savings with employer matching
• Parental leave top-up
  
  

Flexibility and time off: Comprehensive paid time off so you can recharge and do your best work.

• In-office working model five days a week
• Comprehensive paid time off
• Volunteer and professional development days
  
  

Health and wellness: Benefits that support the whole human not just the employee.

• Competitive health vision and dental benefits
• Health spending account
• Generous sick personal and mental health days
• Additional health benefits with Canada Life
  
  

Our values

Our values guide how we work together make decisions and show up for customers and each other:

• Courage
• Results
• Energy
• Kinship
  
  

The not-so-fine print

You must be eligible to work in Canada to be considered for this role. At Rival we value the unique qualities and experiences each candidate brings. We personally review every application and do not use AI or automated systems to screen or filter resumes.

If you dont see yourself fully reflected in every requirement above we still encourage you to apply. Research shows that people from underrepresented groups often apply only when they feel 100% qualified. Were proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity inclusion and belonging.

Rival provides equal employment opportunities to all employees and applicants without regard to race religion age ancestry gender sex sexual orientation national origin citizenship status physical or mental disability veteran status marital status or any other characteristic protected by applicable law.

Were also committed to an accessible work environment and inclusive employment practices. If you require accommodation at any point in the selection process please email

Please note that given our security and compliance certifications final applicants will be required to undergo a background check. No recruiters and no phone calls please.