Executive Coordinator

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has a term length of one year plus one day from the date of hire with the possibility of extension.

Location - This role is in-person at North Campus Edmonton.

The Wahkohtowin Law and Governance Lodge (WLGL) is seeking an organized collaborative and adaptable Executive Coordinator to support the day-to-day operations of the Lodge and its work.

This is a varied role for someone who enjoys bringing people information and logistics together. Working closely with the WLGL Manager Director Research Director Administrative Team and other WLGL staff the Executive Coordinator helps keep priorities moving by coordinating schedules and meetings supporting events and community engagements arranging travel preparing documents and communications and assisting with financial and administrative processes.

The position regularly interacts with University colleagues guests vendors and Indigenous community partners. Success in this role requires strong organization sound judgment attention to detail and the ability to communicate respectfully and professionally across a range of relationships and settings.

The Executive Coordinator reports to the WLGL Manager and works primarily in person to provide responsive support to the Lodge team and its activities.

• Executive and Team Coordination: Coordinates calendars meetings travel and accommodations for WLGL team members and guests. Prepares and organizes meeting and project materials including agendas minutes presentations action items and reports.
• Events and Engagements: Works alongside WLGL staff to coordinate events workshops presentations community visits and other engagements from planning through completion. This may include registrations catering parking supplies promotional materials guest logistics and on-site support.
• Communications: Responds to and appropriately directs electronic telephone and in-person inquiries. Assists with website updates social media correspondence and other communications under the direction of WLGL staff.
• Financial and Administrative Support: Assists with expense tracking and reconciliations travel and expense claims data entry purchasing filing records management and coordination with vendors suppliers and service providers.
• Office Operations: Supports the effective day-to-day operation of the Lodge through supply coordination mail distribution facilities-related requests document preparation proofreading and other administrative activities.
• Provides additional administrative and coordination support as priorities and activities evolve.

• Undergraduate degree diploma or certificate preferred. A High School Diploma with equivalent related experience will also be considered.
• Five years of related administrative executive coordination or program support experience preferably within a post-secondary institution Indigenous or other government non-governmental organization law firm or similarly complex environment.
• Demonstrated experience coordinating multiple priorities schedules meetings travel events and administrative processes.
• Strong organizational and time-management skills with excellent attention to detail and follow-through.
• Excellent proofreading business writing and professional communication skills.
• Demonstrated ability to communicate with tact diplomacy and respect when working with a wide range of individuals and communities.
• Ability to exercise sound judgment and discretion when working with confidential or sensitive information.
• Ability to work both independently and collaboratively in a busy team-oriented environment.
• Experience maintaining websites and/or social media platforms such as Facebook Instagram and LinkedIn is an asset.
• Experience with Zotero Genio WIX and iOS applications is an asset.
• Knowledge of an Indigenous language is an asset.
• Experience living in or working for an Indigenous Nation community of organization is an asset.

Application Instructions

Click Apply Now to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers acomprehensive benefits package.