Executive Assistant

We are seeking an experienced Executive Assistant to provide senior-level support to the Founding Principal of one of the worlds leading sustainable design firms in Vancouver BC.

At MGA architects designers and changemakers are tackling some of the most complex challenges facing our built environment. From mass timber innovation and cultural landmarks to Indigenous community projects hospitality spaces educational campuses and civic buildings their work is grounded in a simple belief: design can create a better future for people and the planet.

As Executive Assistant youll become a trusted partner to MGAs Founding Principal helping manage a complex calendar and inbox coordinate frequent business travel and speaking engagements prepare briefings track commitments and keep leadership priorities moving forward.

Youll work closely with senior leadership finance business development and the Studio Coordinator ensuring the Founding Principal is prepared important relationships are thoughtfully supported and decisions do not get lost in the pace of a busy international design practice.

• Manage and strategically prioritize the Founding Principals complex calendar inbox meetings and commitments
• Coordinate frequent business travel weekly regional travel client visits conferences lectures and speaking engagements
• Prepare briefing notes meeting materials presentations background research and detailed itineraries
• Coordinate senior leadership meetings confidential governance records and action-item follow-up
• Support the Founding Principals business development activities through contact research CMAP updates meeting preparation and relationship follow-up
• Coordinate the Founding Principals contribution review and approval for proposals fee letters contracts and other business documents
• Manage expense reporting billable time coordination professional requirements and secure access to business platforms
• Bring clarity discretion and consistent follow-through to a varied and fast-moving portfolio

• 5 years of progressive experience supporting a senior executive owner founder or principal
• Experience within architecture design engineering consulting or another professional services environment is preferred
• Demonstrated success managing complex calendars executive travel confidential correspondence and shifting priorities
• Strong business writing editing research and document-preparation skills
• Exceptional discretion sound judgment organization and follow-through
• The confidence to manage upward clarify priorities and constructively protect an executives time
• Advanced proficiency with Microsoft 365 and experience with CRM project-management or professional-services systems
• Experience with CMAP or a similar project-management system is an asset

MGA is a practice built on curiosity innovation and the belief that design can create a better future. As Executive Assistant youll help create the focus and coordination that allow the Founding Principal and senior leadership team to move ambitious ideas forward.

Youll join a globally recognized studio where sustainability innovation and curiosity shape everything they do. Recent work includes a surf pool clubhouse a Gulf Island hotel an airport terminal and restaurant a childrens library headquarters for an electric boat company a new Ronald McDonald House and community projects developed alongside First Nations partners.

Youll have meaningful visibility into the leadership and direction of the practice build relationships across the business and play an important role in helping one of the worlds leading sustainable design firms operate at its best.

MGA offers:

• Competitive salary of $85000-$100000
• Comprehensive benefits package
• MGAs unique Adventure Bonus program
• Meaningful purpose-driven work
• A collaborative high-performing team
• The opportunity to contribute to one of the worlds leading sustainable design firms

If youre looking for a role where your judgment will be trusted your contribution will be visible and your work will help a visionary leader and creative practice thrive wed love to hear from you.

We encourage you to review this opportunity on the TallSky Consulting Groups Career Page and forward your resume that clearly outlines how your skills and experience meet the requirements of this role to TallSky Consulting Group.

We are committed to building inclusive cultures that embrace differences. Our approach reflects professional employment equity practices and we believe in celebrating each candidates uniqueness. Diverse teams learn how to communicate respectfully deliver more innovative solutions and are better positioned for long-term success.

This position will remain open until it is filled. We thank all applicants; however after initial acknowledgement only those selected for further consideration will be contacted.