Executive Assistant to the Chief Executive Officer

Blackline Safety is looking for an exceptional Executive Assistant to partner with our Chief Executive Officer and Executive Leadership Team (ELT). This is a highly visible and trusted role at the centre of the Executive Office helping our senior leaders stay focused on Blacklines strategic priorities while ensuring executive activities commitments and interactions run seamlessly.

Youll thrive in this role if you bring sound judgment discretion exceptional organizational skills and the ability to anticipate whats needed before its asked. Youll work across multiple priorities and stakeholders bringing structure follow-through and professionalism to a fast-paced executive environment. From managing complex schedules and preparing high-quality materials to coordinating Board activities leadership events travel and important external engagements youll help create the conditions for our leaders to operate at their best.

This role is also an important connector across the organization. Youll work closely with People Services Facilities IT and external partners to support executive-facing activities workplace readiness and a polished experience for customers investors partners Board members and other visitors. Success requires strong collaboration and clear accountability across functions.

What Youll Do

• Manage the CEOs calendar priorities commitments and meeting cadence balancing immediate needs with longer-term strategic priorities.
• Coordinate ELT meetings including scheduling agendas materials presentations and follow-up actions.
• Prepare and organize presentations correspondence reports briefing materials and executive communications to a consistently high standard.
• Anticipate executive needs and proactively resolve scheduling logistical and operational challenges before they become obstacles.
• Coordinate domestic and international travel including detailed itineraries accommodations transportation and expenses.
• Maintain confidential records and handle sensitive business financial strategic and personnel information with exceptional discretion and sound judgment.
• Facilitate leadership offsites strategy sessions executive onboarding leadership transitions and other key executive activities as required.
• Coordinate cross-functional initiatives requiring executive sponsorship or involvement ensuring effective communication and follow-through.
• Track key commitments and actions arising from executive meetings and help maintain momentum across competing priorities.

• Coordinate Board of Directors and Committee meeting logistics ensuring meetings and related activities are well organized and professionally executed.
• Prepare organize and distribute meeting materials and supporting documentation in collaboration with appropriate stakeholders.
• Support governance scheduling and maintain visibility to follow-up actions and key commitments.
• Serve as a coordination point between executive leadership and Board members when required providing responsive and professional support.
• Assist with travel hospitality meeting space and other administrative requirements associated with Board activities and visits.

• Coordinate executive customer investor partner and Board visits from initial planning through on-site execution and follow-up.
• Ensure meeting spaces hospitality transportation accommodations technology and other logistics come together to create a polished and professional visitor experience.
• Support leadership events town halls customer engagements corporate functions and other executive-facing activities.
• Serve as a key coordination point for executive-facing workplace activities ensuring relevant teams understand requirements timing and responsibilities.
• Partner with People Services to ensure office readiness for executive and external stakeholder activities.
• Collaborate with People Services Facilities IT and external vendors on workplace logistics related to the Executive Office and executive events.
• Identify opportunities to improve workplace efficiency professionalism safety and the overall visitor experience.

How Youll Partner with People Services

This role works closely with People Services on executive visits leadership meetings and events customer and investor engagements workplace communications office readiness office moves significant workplace changes hospitality and other activities where the Executive Office and employee workplace experience intersect.

The Executive Assistant owns Executive Office administration and coordination including CEO and ELT calendars travel meetings materials action tracking and follow-up; Board-related administrative and logistical support; visitor scheduling; executive visit logistics; and coordination of workplace activities requiring executive involvement.

People Services retains ownership of workplace strategy and employee experience programs; workplace and employee policies; employee relations accommodations and workplace investigations; benefits and payroll operations; HSE policies compliance training governance and emergency preparedness; facilities standards and workplace programs; culture and engagement; and workforce planning.

Where responsibilities overlap the Executive Assistant and People Services will work in partnership to ensure activities are coordinated effectively and accountabilities remain clear. The Executive Assistant may support communication scheduling logistics and execution related to People Services-led activities while functional ownership and decision-making remain with People Services.

What You Bring

• Five or more years of experience supporting C-suite executives ideally within a public company complex organization or high-growth environment.
• Demonstrated experience supporting executive leadership teams and Board-level activities including meetings materials scheduling and logistics.
• Exceptional organizational prioritization and project coordination skills with the ability to bring structure to competing and changing priorities.
• Strong business writing presentation and communication capabilities with excellent attention to detail.
• Proficiency with Microsoft 365 including Outlook Teams PowerPoint Word and Excel.
• Ability to manage multiple competing priorities with minimal direction while maintaining accuracy responsiveness and follow-through.
• Sound judgment and exceptional discretion when handling confidential or sensitive information.
• A proactive mindset and the ability to anticipate needs identify potential issues and take appropriate action.
• A professional collaborative and service-oriented approach with confidence working with senior leaders and a wide range of internal and external stakeholders.
• Strong interpersonal skills and the ability to build effective working relationships across functions and levels of the organization.

What Success Looks Like

• CEO and ELT priorities are managed effectively and proactively with clear visibility to commitments schedules and follow-up actions.
• Executive meetings are well prepared organized productive and followed through to completion.
• Board and governance activities are supported seamlessly with materials logistics and communications delivered accurately and on time.
• Executive communications presentations and briefing materials are consistently polished and high quality.
• Travel events visits and other executive activities are coordinated thoughtfully and executed smoothly.
• Executives Board members customers investors partners and other visitors receive a professional and welcoming experience.
• Partnership with People Services and other internal teams is strong collaborative and supported by clear accountability boundaries.
• Operational scheduling and logistical challenges are anticipated and resolved before they become obstacles.
• The Executive Office operates with a high level of organization responsiveness discretion and professionalism.

Total Rewards

At Blackline Safety we offer more than just a jobwe offer a career with purpose. Our Total Rewardsofferings are designed to supportthe diverse needs of our global workforce and vary based onemployment type and mayinclude:

• Competitive base salary and annual compensation review
• Comprehensive health and dental benefits*
• Mental health and wellness support
• Flexible work arrangements and hybrid work model for eligible positions
• Paid vacation personal and sick days*
• Professional development opportunities
• Education funding
• A collaborative inclusive and mission-driven culture
• Exclusive access toperksand discounts
• Aflexible DressforYour Day environment

*Eligibility and coverage vary by employment type and region.

Diversity Equity & Inclusion

Blackline Safety is powered by the diversity of our talented employees. We are an equal opportunity employer. We consider all applicants regardless of age religion race color ancestry gender gender identity or expression disability national origin race or sexual orientation. We enthusiastically encourage all individuals to apply for positions that fit their passions.

If you require accommodation during the recruitment process pleasecontact us We are committed to ensuring an accessible and equitable experience for all candidates.

Join Us

Ifyourepassionate about technology safety and making a differencewedlove to hear from you. Apply today and help us build a safer more connected world.

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Required Experience:

IC