Executive Assistant, People, Communications and Enrolment

Executive Assistant People Communications and Enrolment
COMPETITION NO. AD26-25
Band 9: $79101 to 98878

AboutDurham College:
Durham College (DC) is a leading post-secondary institution thatsupports students to develop career-ready skills for the ever-changing jobmarket. With a focus on experiential learning led by expert faculty throughfield placements applied research co-ops and other hands-on opportunities DCgrads are known for having the skills and knowledge they need to adapt to theever-changing workforce.

A leader in innovative teaching and learning Durham College offers awide range of market-driven programs across multiple disciplines includingculinary management farming and horticulture business IT construction andtrades science and technology health care engineering social and communityservices media art and design.

Our modern campuses in Oshawa and Whitby offer145 programs including six bachelors degrees and 11apprenticeship programs tomore than 11000 full-time post-secondary and nearly3000 apprenticeship addition we have more than 16000 studentregistrations in professional and part-time learning. More than 120000 alumnirepresent the college both locally and around the world.

DC hasan estimated annual economic impact of more than $913 million on Durham Regionand is proud to be an active and engaged member of the communities we serve bycontributing resources and expertise to enhance social and economic well-beingthrough partnerships investments and collaboration.

Duties and Responsibilities:

TheExecutive Assistant (EA) provides senior-level executive administrative andoperational support to the Vice President (VP) People Communications andEnrolment playing a key role in advancing the strategic priorities of a broadportfolio that includes Human Resources Communications and Marketing Domesticand International Recruitment and Enrolment Services.

Servingas a central point of coordination for the VP the EA supports the effectivemanagement of daily operations leadership activities planning and reportingprocesses special projects and portfolio-wide initiatives. The position worksproactively to anticipate the VPs needs establish structure around prioritiesand commitments and ensure important work progresses across multipledepartments and functions.

TheEA actively manages the flow of priorities information decisions andcommitments through the Office of the VP. This includes triaging requests andissues protecting and prioritizing the VPs time preparing the VP formeetings coordinating follow-up on commitments and ensuring actionsapprovals and deadlines are advanced appropriately. The EA maintains awarenessof emerging priorities across the portfolio and institutional calendar andproactively identifies matters requiring the VPs attention.

TheEA facilitates communication and collaboration coordinates cross-functionalinitiatives on the VPs behalf and supports the timely execution of portfoliopriorities. The role also supports the VPs leadership teams effectiveness bycoordinating meeting agendas and materials maintaining forward-planningcalendars tracking decisions and action items and ensuring appropriatefollow-through among portfolio leaders.

TheEA develops and maintains comprehensive systems for tracking strategicpriorities business plan deliverables projects decisions approvalsfollow-up items and other commitments of the VP. The position also helpsmaintain continuity within the Office of the VP by ensuring key decisionscommitments correspondence and supporting information are appropriatelydocumented and accessible.

Keyresponsibilities include conducting research and gathering information;preparing briefing materials presentations correspondence reports andmeeting materials; coordinating schedule calendar meetings and supportingcertain events and emergency communications; monitoring budget expenditures;responding to and triaging inquiries; drafting and proofreading documents;supporting special projects; and providing general administrative support.

TheEA serves as an important liaison between the Office of the VP and otherexecutive offices. The position exercises sound judgment in determining whatrequires the VPs attention what can be redirected or resolved elsewhere andwhen matters should be escalated.

Qualifications:

• A minimum of a three-year diploma or degree in Business Administration Office Administration or Communications along with 5 years of relevant experience.
• Leadership development courses or certifications will be considered a strong asset.
• Advanced proficiency in Microsoft Office (Word Excel PowerPoint Outlook) SharePoint and enterprise systems (e.g. Banner FAST).
• Strong organizational time management and project management skills with the ability to balance multiple priorities.
• Exceptional interpersonal verbal and written communication skills with sound judgment diplomacy and discretion in handling confidential matters.
• Proven problem-solving critical thinking and conflict resolution abilities; able to work independently under pressure.
• Experience in budget coordination and financial tracking.
• Demonstrated commitment to equity diversity and inclusion.

Please note that this is a newvacancy.

Please apply belowby submitting your cover letter and resume to the online portal. Job Competition closes at 7:00 p.m. EST on September 2 2026. Competition number AD26-25.

Contact Us T:905.721.3073
C Wing Second Floor - 2000 Simcoe St. N. Oshawa ON

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

We thank you for your interest in employment with Durham College however only those candidates selected for an interview will be contacted.

Land Acknowledgement
Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and through the treaty process share the lands on which we live learn teach and prosper today.

Required Experience:

IC