Executive Assistant Executive Directors Office (EDO) Competition 2026-050

Competition # 2026-050

Category: Full-Time Permanent

Closing Date: June 17 2026

Position Summary

The Executive Assistant (EA) Executive Directors Office will provide high-level confidential administrative support directly to the Executive Director Executive Coordinator and Executive Events Coordinator of the Assembly of Manitoba Chiefs.

This role is focused on supporting the Executive Directors Office in carrying out their leadership responsibilities by ensuring they are organized informed prepared and able to effectively manage competing demands in a fast-paced and politically sensitive environment. The Executive Assistant works closely with the Executive Coordinator and Executive Events Coordinator to support the efficient operation of the Executive Directors Office.

Key Responsibilities

Executive Support & Calendar Management

• Manage and maintain the Executive Directors calendar appointments and meeting schedule.
• Coordinate and confirm meetings invitations and meeting logistics on behalf of the Executive Director.
• Prioritize scheduling requests and resolve calendar conflicts while protecting the Executive Directors time and priorities.
• Prepare daily weekly and monthly schedules and briefing materials for the Executive Director.
• Ensure the Executive Director is prepared for meetings events and presentations.

Travel & Logistics Coordination

• Arrange all travel for the Executive Director including flights accommodations transportation and per diems.
• Prepare detailed travel itineraries and ensure all required materials are organized in advance of travel.
• Process travel claims expense reports and reimbursements in a timely manner.
• Support the Executive Events Coordinator with events planning including booking venues catering set up

Correspondence & Administrative Support

• Draft format proofread and prepare correspondence briefing notes memos and documents for review and signature.
• Screen incoming calls emails mail and meeting requests redirecting or responding as appropriate.
• Serve as the primary administrative contact for individuals and organizations seeking to communicate with the Executive Director.
• Maintain accurate and organized filing systems records and confidential documents.

Office Coordination & Confidentiality

• Maintain confidentiality when handling sensitive personnel political financial and organizational information.
• Coordinate with AMC departments to obtain information and materials requested by the Executive Director.
• Attend meetings as required to record notes or support follow-up actions.
• Resolve routine administrative matters within the Executive Directors Office.
• Work collaboratively with the Executive Coordinator and Executive Events Coordinator to support the overall operations of the Executive Directors Office.
• Perform other related duties as assigned.

Qualifications Education & Experience

• Certificate or Diploma from a recognized college university or technical institute. An equivalent combination of education and experience may be considered.
• Minimum five (5) years of experience in a senior administrative support role.
• Experience supporting senior leadership in a fast-paced environment.
• Knowledge of First Nations culture history communities and issues.
• Excellent organizational time-management and multitasking skills.
• Strong written communication proofreading and editing abilities.
• Ability to exercise sound judgment discretion and confidentiality.
• Ability to work independently and collaboratively within a professional team environment.
• Strong interpersonal and relationship-building skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and office systems.
• Ability to work effectively under pressure and meet deadlines.
• Commitment to adhering to AMC policies procedures and professional ethics.

Additional Requirements

• Ability to work flexible hours including evenings and weekends as required.
• Ability to travel as needed.
• Valid Class 5 drivers license and reliable transportation.
• Satisfactory Criminal Record Check with Vulnerable Sector Search upon hire.

Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for qualifications and resume along with 3 professional reference listings (including a most recent employer reference) by 4:00p.m. on June 17 2026 to.

Human Resources

Assembly of Manitoba Chiefs

14th Floor 275 Portage Avenue Winnipeg Manitoba R3B 2B3

Quote Competition # 2026-050 in your application.

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thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted. Preference will be given to First Nations people. If successful applicants will be asked to verify citizenship documentation issued by a First Nation or government-issued documentation or affirmation from Inuit Métis or non-status Indigenous community with which they identify. Incomplete and late applications will not be considered.

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Required Experience:

Director