Executive Assistant, Distribution and Channel Management

You are as unique as your background experience and point of view. Here youll be encouraged empowered and challenged to be your best self. Youll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day youll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals families and communities around the world.

Job Description:

This is a 6-months contract position

The incumbent will be responsible for providing efficient and high quality administrative support to the Senior Vice-President Distribution and Channel Management. The successful candidate will be a self-confident pro-active innovative thinker with superior organization and time management skills and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.

What will you do

• Fields calls determines nature of business identifies priorities and responds appropriately

• Monitor e-mail and incoming mail - alerting to issues requiring immediate attention

• Arrange and coordinate appointments and meetings and manage the conflicting demands and changes to schedules

• Manages the budget and expenses for the SVPs cost centres including expense reimbursement payment of invoices and budget reporting

• Act as liaison with leaders employees and external contacts representing the SVP

• Arrange visitor notices and greets visitors

• Composes some correspondence on behalf of the SVP

• Coordinate travel arrangements and accompanying material

• Submit travel expenses on Expense Management System (Concur) on behalf of the team

• Coordinates business events and meetings sometimes at offsite locations

• Participate in meetings as required to capture key decisions and action items for execution or follow up

Internal Event Support:

• Liaise with internal partners such as Internal Conference Services Linguistics Communications and Legal to coordinate planning activities and carry out activities

• Program material support and maintenance such as agendas presentations job aids certificates and checklists

• Lead or assist with planning meetings

• Event logistics research and booking including venues meals accommodation equipment transportation materials printing

• Meeting scheduling and calendar invitations including capturing minutes and tracking action items

• Pre and post event communications including pre-work surveys feedback summaries capturing lessons learned and incorporating into future programs

• Assist with development of project specific presentations excel spreadsheets and word documentation to support various projects

• Maintenance of Client Engagement events calendar and meetings folder as applicable

What do you need to succeed

• Executive administrative assistant and/or strong coordination project management experience

• Strong interpersonal and collaboration skills

• Strong verbal and written communication skills

• Excellent organizational skills and ability to manage conflicting priorities

• Comfortable with productivity management telecommunication and administration technology.

• Sound judgment and decision-making skills

• Ability to work effectively with little or no supervision minimal direction and frequent interruptions

• Ability to make pro-active and effective decisions

• High regard for confidentiality

• Ability to work flexible hours sometimes with little notice

• Experience using Excel Word and PowerPoint. Ability to review modify and create PowerPoint presentations at an advanced level

Whats in it for you

• Were proud to be a Best Workplace for Hybrid Work by Great Place to Work Canada

• Be part of our continuous improvement journey in developing the next greatest digital enterprise experience that is united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives.

• Flexible Benefits from the day you join to meet the needs of you and your family.

• Pension stock and savings programs to help build and enhance your future financial security.

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other addition to Base Pay eligible Sun Life employees participate in various incentive plans payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to .

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We may use artificial intelligence to support candidate sourcing screening interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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