Event Planning Lead

Great events dont start on event day. They start a year earlier with the right venue the right partners and a plan that holds up.

As our Event Planning Lead youre the architect behind Techo-Blocs roadshows loyalty events and trade shows across Canada and the U.S. While our execution team brings each event to life on the ground you work a full season ahead mapping the route securing venues negotiating deals and building the partnerships that set everyone up for success.

What youll own

• Annual event strategy & roadmap: Build and maintain the event calendar including markets event sequence timelines and venues 9 to 12 months in advance.
• Venue sourcing & contracts: Research evaluate and select venues; lead negotiations on pricing terms BEOs attrition cancellation policies and other contractual requirements.
• Vendor & partner management: Build strong long-term relationships with venues and key suppliers lead RFQs and negotiations and monitor supplier performance.
• Event budgets: Build and manage budgets from initial estimates through final reconciliation including POs invoices forecasting and post-event reporting.
• Master planning: Own the master event calendar critical timelines dependencies and key milestones to keep all stakeholders aligned.
• Cross-functional coordination: Bring Marketing Content Social Design and other partners into the planning process early enough for their work to be integrated into the event strategy.
• Risk & contingency planning: Identify potential issues early develop contingency plans and resolve roadblocks before they impact execution.
• Execution handoff: Ensure every event is fully planned contracted budgeted and documented before transitioning it to the execution team.

What the work looks like

Your weeks will vary but you might:

• Tour venues and assess whether they can deliver the experience and operational requirements for a future roadshow.
• Negotiate an eight-month-out hotel contract and secure better pricing or terms.
• Review event budgets and challenge costs before commitments are made.
• Build the planning timeline for an upcoming multi-city event series.
• Meet with Marketing and Content teams six months ahead to align event objectives campaigns and deliverables.
• Review supplier performance from the previous season and determine where changes are needed.
• Solve a potential venue or vendor issue months before it becomes an event-day problem.

Qualifications :

What you bring

• 3 years of experience in event planning event management procurement project coordination or a related field.
• Proven experience with venue sourcing contract negotiation and vendor management.
• Hands-on experience managing BEOs supplier agreements event budgets and invoices.
• Strong project management skills and experience using tools such as Teamwork Asana or similar platforms.
• Strong organizational skills and the ability to manage multiple events timelines stakeholders and priorities simultaneously.
• Excellent negotiation communication and relationship-building skills.
• Strong written and verbal communication skills in French and English. English is essential when traveling and working with partners across the U.S.
• Strong Microsoft Office skills.
• A valid drivers license and passport with the ability and willingness to travel across Canada and the U.S.

Youll thrive here if you

• Think months ahead not just about the next event.
• Get satisfaction from finding the right venue negotiating the right deal and making the right call early.
• Are comfortable owning budgets contracts and important decisions.
• Build strong supplier relationships while still knowing when to push for better terms.
• Naturally see potential risks before they become problems.
• Bring structure to complex projects with multiple moving parts.
• Enjoy working cross-functionally and know how to keep people aligned without needing to micromanage.
• Take ownership from strategy through handoff and dont wait for someone else to solve the problem.

Additional Information :

What we offer

• Competitive compensation and a bonus plan
• Group insurance RRSP with employer contribution and 24/7 telemedicine and EAP
• Weekly one-on-ones leadership development and ongoing training
• Discounts on Techo-Bloc products
• Team events and an employee referral program

Remote Work :

No

Employment Type :

Full-time