Estimating Coordinator

Modern Niagara Building Services a proud part of BCTS is a trusted partner for building owners and facility managers across Ontario. We deliver tailored building services that help commercial institutional industrial healthcare and residential facilities operate safely efficiently and sustainably. From proactive maintenance and 24/7 emergency service to HVAC plumbing electrical systems building automation energy optimization and facility support we help our customers maximize building performance throughout the entire lifecycle of their assets.

The Estimating Coordinator supports the estimating team by coordinating bid documents maintaining estimate folders and bid records monitoring tender sites and helping ensure pricing tender requirements and submission materials are organized and up to date. This role helps keep the estimating process moving smoothly from bid review through submission and post-bid support.

Why This Role Matters to Modern Niagara

This role helps the estimating team stay organized meet deadlines and submit complete and accurate bid packages. By keeping bid sites supplier pricing tender documents and internal records current the Estimating Coordinator supports strong project pursuit discipline and helps reduce missed information late addenda or incomplete documentation.

Key Impact / Purpose

• Keep tender and bid information organized current and easy for the estimating team to access.
• Support accurate and timely bid submissions by tracking deadlines addenda pricing requests and required documents.
• Maintain reliable supplier subcontractor bid and estimating records to support consistent estimating processes.

Duties and Responsibilities

• Manage and monitor bid sites including downloading documents tracking addenda updating site login information and notifying the appropriate estimator when new information is available.
• Open set up and maintain estimate folders and project files so documents are organized and easy to locate.
• Review tender packages including instructions to bidders and help extract relevant documents and requirements for the estimating team.
• Assist with tender closing activities and help prepare technical bid packages with required supporting documents.
• Prepare organize and distribute bid documents drawings specifications and addenda.
• Request coordinate and track pricing from suppliers and subcontractors.
• Maintain an up-to-date supplier and subcontractor database.
• Maintain the bid list and update it weekly including bid status awards and project records.
• Coordinate with clients vendors subcontractors and internal departments regarding bid requirements and documentation needs.
• Schedule meetings and support coordination of estimating team activities.
• Update pricing in the estimating app including monthly supplier pricing updates and applicable pricing updates for western offices.
• Review documents for completeness and accuracy before submission and support post-bid document collection and project handoffs.
• Generate reports and maintain records of bids awards and project status.
• Provide general administrative support to the estimating team as required.

Must haves:

• 2 years of administrative coordination estimating coordination construction administration or related experience.
• Strong organizational skills with the ability to manage multiple deadlines and changing priorities.
• High attention to detail and accuracy when reviewing documents pricing and bid requirements.
• Strong written and verbal communication skills with the ability to coordinate with internal teams clients suppliers and subcontractors.
• Proficiency with Microsoft Office including Excel Word and Outlook.
• Ability to work independently while supporting a collaborative estimating team.

Nice to haves:

• Experience in construction mechanical contracting building services manufacturing engineering or a similar environment.
• Knowledge of tendering processes construction drawings specifications addenda and bid submissions.
• Experience with estimating software ERP systems project management tools or bid management platforms.
• Experience working with supplier and subcontractor pricing or maintaining supplier databases.
• Post-secondary education in business construction administration or a related field.

This is a new position. Expected annual compensation: $50000 - $65000.

Modern Niagara offers a competitive total compensation package including:â

• Defined Contribution Pension Plan with a generous employer contributionâ
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your familyâ
• An annual health spending account to support your overall wellnessâ
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional servicesâ
• A competitive vacation package withâadditionalâvacation granted throughout your tenure with the organization.â
• Employer Paid Parental Leave Top Upâ
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and workâ
• Corporate Discounts through various vendors across Canada for programs such as fitness mobile phones travel home and auto insurance and many othersâ

Here at Modern Niagara because we know our people are the best in the industry we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.ââ

About Modern Niagara

Who We Are

Modern Niagara helps building owners managers and general contractors meet the mechanicalandelectrical needs of their buildings across Vancouver Calgary Edmonton Toronto Southwestern Ontario and are committed to having a positive and meaningful impact on Canadas infrastructure and on the communities where we live learn work and heal. We build for life.

Our Culture & Values

We value passion initiative determination professionalism and and safety are embedded in everything we do and our award-winning safety culture consistently performs well above industry standards.

Diversity Equity & Inclusion at Modern Niagara

We are committed to building a diverseequitable and inclusive organization where everyone has access to opportunity feels a sense of belonging and can actively work to remove barriers faced by members of equity-seeking groups (including women Indigenous Black racialized 2SLGBTQIA people people with disabilities and newcomers to Canada) in the construction encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring you require accommodation at any stage of the recruitment process please contact us atso we can makeappropriate arrangements.

We appreciate every applicants interest in joining Modern Niagara. Only those selected for an interview will be contacted.

Required Experience:

IC