EA Assistant I onsite in Vancouver, BC
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Monthly Salary:
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Job Summary
Why Ryan
Hybrid and Remote Work Options
Award-Winning Culture
Generous Personal Time Off (PTO) Benefits
Up to 20 Weeks of Parental Leave Top-up (Adoption Included
Monthly Gym Membership OR Gym Equipment Reimbursement
Health and Dental Benefit Eligibility Effective Day One
RRSP with Employer Match
Tuition Reimbursement After One Year of Service
Successful Ryan team members embrace and live Ryans values of Pursue Excellence Wired to Win Generosity Matters Build Trust and Integrity Always and will embody and demonstrate accountability.
Duties and responsibilities as they align to Ryans Key Results
People:
Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner
Maintains communications (email written phone and fax) while Principal is traveling
Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.
May assist less-experienced team members
Client:
Prepare reports meeting minutes and correspondence.
Create and edit documents spreadsheets and presentations.
Manage schedules arrange appointments and itineraries Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively utilizing the best use of the Leaders time.
Optimize principal productivity through coordination of meetings travel conference calls and completing expense reports.
Organizes and prioritizes multiple tasks and completes them under strict time constraints
Answers and transfer all telephone calls takes accurate and concise messages
Manages daily correspondence and filing; organizes and maintains electronic and/or hard-copy document filing system.
Reads sorts and distributes incoming mail. When necessary routes client documentation to ensure timely delivery to Managers when client deadlines are involved
In addition to the above responsibilities Executive Assistants whether employed full-time or part-time will be responsible for office administrative tasks and duties including those in the office at the direction of the PIC.
Value:
Handles and safeguards confidential and sensitive company and personal information
Remains knowledgeable of business unit and corporate policies
Identifies and works to improve internal process and works to develop Firm policies as needed.
Reviews and edits client-related documentation
Maintains client and administrative filing procedures
Assists with other projects as needed
Completes assignments with little supervision and performs other duties as assigned
Education and Experience:
High school diploma and 3 years of experience performing administrative duties for an individual group or department. Must possess possesses strong grammatical and proofreading skills. Solid experience making contacts of a sensitive complex and confidential nature.
Computer Skills:
To perform this job successfully an individual must have advanced skills in Microsoft Word Excel Access PowerPoint Outlook and Internet navigation and research.
Work Environment:
Standard indoor working environment.
Long periods of sitting while working at computer.
Occasional long periods of standing.
Position requires regular interaction with employees and vendors both in person and via e-mail and telephone.
Vancouver BC Salary: $27.40 - $35.96 Certain roles may be eligible for incentive compensation.
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Equal Opportunity Employer: disability/veteran
Required Experience:
Junior IC
About Company
Ryan is a global tax services, software, and technology firm providing an integrated suite of federal, state, local, and international tax services to companies across the world.
