Document Controls Manager

Document Controls Manager

Calgary AB

At EXP were driven to provide innovative solutions for the worlds built and natural environments. As a team of engineers architects designers scientists creators and a community of professionals we bring diverse and talented people together to solve the worlds most complex challenges. Here you join a team that leverages differences harnesses their entrepreneurial spirit in an employee-owned company that believes diversity is what gives us strength seeks sustainable results and shares ambitions for each other our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience while staying connected to a global network of professionals who believe we are a part of something bigger. Together we are EXP.

Are you ready to design your future

Be our nextDocument Controls Manager!

Your work environment at EXP

EXP is currently searching for aDocument Controls Managerwho will be responsible for leading and managing a team interacting with internal and external stakeholders on a broad range of projects including but not limited toSmall/Mid/LargeProgram Management Design Build EPC or EPCM projectswithin Transportation Infrastructure and vertical Construction business successful candidate must also be highly detail-oriented and organized with excellent analytic and problem-solving abilities A successful candidate will demonstrate independence and self-motivation in executing daily job duties with minimal direction and oversight.

What a day at EXP has in store for you

• Performs standard administrative functions.
• Cross train and support other support function positions as requested.
• Covers other support function positions as requested.
• Coordinates the printing and distribution process for engineering drawings and documents.
• Performs basic system maintenance and access requests.
• Develops and distributes meeting minutes and correspondence
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
• Organize and set up new projects with approved directories with appropriate security levels.
• Work with Project Managers to structure document and submittal logs with the proper reviewers/approvers and due dates.
• Monitor and follow up on past due document and submittal deliverables.
• Mentor and train new staff and project team members on systems and processes as requested.
• Assist Procurement department with setup of bid packages within the document control system.
• Update user and vendor directories.
• Setup and support meeting minutes and reports.
• Create scheduled and ad-hoc reports as needed.

What your experience looks like

• 7 years of experience in project controls within infrastructure construction or related sectors.
• Software knowledge:Procore Adobe Pro Excel Word PowerPoint SharePoint.
• Quality control of own work.
• Ability to establish and maintain effective working relationships.
• Ability to perform assigned responsibilities with minimal to moderate supervision.
• Ability to prioritize organize and perform multiple work assignments simultaneously.