Copyright Specialist II (00276.17)

The Copyright Specialist II reviews and renews copyright licenses for use of third party resources in TRU Open Learning and on-campus publications and course materials.

MAJOR DUTIES & RESPONSIBILITIES

1. Reviews third party resources used in Open Learning distance and online courses and by campus faculty in their courses in order to obtain licenses and permissions.
2. Negotiates terms of licenses and permissions with publishers authors artists web-site administrators and other creators of educational resources to confirm terms of use of third party materials within course content.
3. Prepares payment requests and carries out financial transactions related to obtaining licenses.
4. Updates departmental databases to reflect clearance status of third party resources used in course content.
5. Supports compliance with policies and guidelines related to third party material use by a Canadian post-secondary institution.
6. Uses discretion as to when a matter should be escalated to the Supervisor of Editing and Copyright.
7. Recommends optimal alternate sources of third party copyrighted materials communicating with academic staff as required.
8. Participates in planning workshops seminars and events related to copyright offered to faculty staff and students at TRU.
9. Maintains and updates relevant procedures manuals.

REPORTS TO
Supervisor of Editing and Copyright

EDUCATION:

• Grade 12 plus six months of post-secondary education

EXPERIENCE:

• Three years of related experience including:
  • Three years with electronic word processing and data entry
  • Three years of experience related to intellectual property administration (copyright or trademark administration)

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to deal courteously and tactfully with faculty staff students and external stakeholders
• Demonstrated ability to communicate effectively both verbally and in writing
• General knowledge and understanding of copyright law and practices related to the post-secondary educational environment both in the U.S. and Canada
• Demonstrated ability to initiate and complete tasks independently with minimal direction and supervision; analyze and resolve issues; originate own work; and manage workload with changing priorities and periodic interruptions
• Demonstrated intermediate skills using Word and Excel
• Demonstrated ability to exercise sound judgment and attend to fine details with accuracy and thoroughness
• Demonstrated ability to organize and maintain files and databases including use of a diarized system
• Experience searching for information on the Internet and through library search systems

WORKING CONDITIONS

• Long periods of time working at computer
• Periodic lifting of documents not exceeding 5 kg.