Contract Administrator

ABOUT US
Almost 1.3 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2051. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER
Recognized by Forbes as one of Canadas Best Employers we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health dental and life insurance access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

WHAT YOULL BE DOING

• Collaborates/works with stakeholders and follows the corporate strategic leadership planning and direction related to contracts and procurement functions.
• Researches best practices identifies trends and provides input on the administration of the contracts and procurement process.
• Administers the branch/dept procurement forecasts including the monitoring of funds tracking of procurement needs and any changes needed for contract renewals etc.
• Administers contracts in accordance with approved procedures and updates details to maintain the integrity of information.
• Identifies contract risks to meet organizational obligations and achieve the planned outcomes of the contract.
• Provides resolution recommendations to address funding requirements contractor performance issues and disruptions in the supply and delivery of goods and services.
• Sources goods and services ensuring quality products and price competitiveness in accordance with the relevant By-laws Policies and Procedures and applicable trade treaties.
• Supports the development and administration of quotations tenders and proposals.
• Reviews develops and monitors procurement methods and contracts for goods and services.
• Reviews bid submission results and prepares contract award reports for approvals and ensures package is complete with all relevant agreements/documents as per procurement requirements.
• Drafts and/or assists in the preparation of reports and other correspondence to staff and contractors.
• Conducts research and makes recommendations related to issues involving the quality and supply of goods and services by contractors.
• Reviews and monitors disruptions in the provision of goods and services with stakeholders and recommends/coordinates alternate sourcing arrangements to ensure the continued provision of requirements.
• Analyses renewals data to identify cost savings opportunities.
• Provides relevant input specific to contract awards and maintenance and submissions to Council and Council appointed Boards or Committees as required.
• Maintains database and monitors the level of procurement and contracting activities providing reports as required.
• Assists in the preparation of reports and other correspondence.
• Manages information in accordance with legislation and corporate standards.
• Responds directly to stakeholder inquiries and help resolve concerns and ensures that services provided meet Regional customer service standards.
• Participates on committees work groups and special projects as assigned.
• Handles information in accordance with legislation and corporate standards.
• Performs other duties as assigned in accordance with Branch and Department objectives.
• Acts as departments Single Point of Contact with Procurement Office including representing of department in meetings forecasting of procurement needs etc.

WHAT WERE LOOKING FOR

• Successful completion of a College Diploma in Finance Commerce Business Administration or related field or approved equivalent combination of education and experience.
• Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the Institute for Public Procurement (NIGP) and/or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA).
• Minimum three (3) years demonstrated experience preferably in the public sector dealing with contract management issues including demonstrated experience in coordinating all aspects of the procurement process for the purchase of goods and services.
• Demonstrated knowledge of relevant Legislation Standards Policies By-Laws Acts and Regulations and contract management methods.
• Demonstrated ability in corporate core competencies for this level.
• Advanced skills in MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations.
• Ability to work independently and with teams and with ability to manage competing priorities.
• Ability to travel to offsite locations in a timely and efficient manner as required.
• Ability to work outside regular business hours as required.