Board Operations Governance Officer

The Governance Office provides administrative organizational and operational support to the institutions governing board its committees and senior governance leadership. This role is responsible for maintaining the systems schedules records work plans deadlines and information flows that enable effective and efficient governance operations. Working collaboratively with administrative staff across the university the officer coordinates the timely development of complete and accurate governance materials tracks decisions and action items and maintains compliance with governance requirements and timelines. Operating within established policies and procedures this position supports the execution of governance activities under the direction of the university secretary who retains accountability for governance strategy policy advice management of sensitive issues and key institutional relationships.

Duties and Responsibilities:

• Coordinates the annual calendar work plan and recurring business of the governing board and its committees including meeting dates submission deadlines approvals reporting requirements and dependencies.
• Maintains master tracking tools for agendas submissions decisions action items follow-up commitments and other governance deliverables and provides regular status updates to the university secretary.
• Acts as the primary operational contact with administrative staff in other colleges and units to request receive organize and follow up on materials for board and committee business.
• Reviews submitted materials for completeness consistency formatting required approvals and alignment with established templates and processes.
• Supports the university secretary in developing meeting agendas and plans and prepares routine drafts of agendas resolutions minutes briefing materials correspondence and other governance documents for review and approval.
• Coordinates the secure preparation quality control distribution and archiving of board and committee packages and administers access to the board portal and related document systems.
• Coordinates meeting logistics for board and committee meetings retreats orientations evaluations and other board activities including schedules attendance facilities technology and supporting documentation.
• Maintains the universitys official corporate and board records in accordance with approved records management retention confidentiality and access requirements.
• Tracks statutory policy-based and annual governance obligations and alerts the university secretary to upcoming deadlines required decisions appointments filings and reports.
• Provides administrative coordination for board member recruitment appointments onboarding orientation succession-related activities and evaluations.
• Coordinates the implementation of approved governance procedures templates systems and operational improvements and supports consistent use across the unit and partner units.
• Conducts background research compiles information and data and prepares clear summaries timelines and options to support the unit.
• Coordinates assigned projects by maintaining work plans timelines deliverables records and status reports; follows up with contributors and promptly escalates risks delays or unresolved issues.
• Coordinates routine communications and follow-up among the University Secretary Board and committee members senior administrators and administrative staff facilitating the direction of questions and requests.
• Communicates and acts in a respectful and professional manner collaborates effectively abides by policy and contributes to a positive and productive work and learning environment.

• A bachelors degree in business administration public administration communications management or a related
• Minimum of three years of progressively responsible experience coordinating senior committees boards projects or executive-level administrative processes in a complex organization.
• Experience preparing agendas minutes meeting packages records correspondence and tracking systems for formal decision-making bodies.
• Experience in a post-secondary institution or public-sector environment and familiarity with university governance are assets.
• Exceptional organizational and project coordination skills.
• Strong communication editing and information-synthesis skills including the ability to prepare clear accurate and concise materials for senior audiences.
• Strong attention to detail and a consistent record of accuracy follow-through and reliable completion of commitments.
• Sound judgment and the ability to distinguish routine operational matters from issues requiring substantive review or escalation.
• Excellent interpersonal skills including tact diplomacy discretion patience and the ability to build effective working relationships.
• Demonstrated ability to work independently within established direction and collaboratively as part of a small service-oriented team.
• Proficient computer skills including Microsoft Office applications and experience using document management records management collaboration or board portal systems.

Department: Governance Office
Status:1 year term with the possibility of extension
Employment Group: Exempt
Full Time Equivalent (FTE): 1.0
Salary: The salary range based on 1.0 FTE is $72511.00 - 119943.00 per annum. The starting salary will be commensurate with education and experience.
Salary Phase/Band: Salary Band 3
Posted Date: 7/28/2026
Closing Date: 8/10/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive contribute and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province nationally and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by thedeybwewin taapwaywin tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process please contact us for assistance.

Required Experience:

Unclear Seniority