Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montréal Ottawa Vancouver Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
The Billing Coordinator is a member of the Client Billing Services team and reports to the Billing Supervisor. As a Billing Coordinator you will be responsible for supporting all phases of the client billing process including matter opening assistance pre-bill review bill and eBill preparation records management financial reporting and issue resolution. You will provide operational support to lawyers and internal stakeholders while ensuring accurate and timely billing maintaining compliance with client requirements and delivering exceptional internal and external client service.
This job posting is for an existing vacancy.
Major Responsibilities
Process pre-bills and manage monthly billing for approximately 20 to 25 billing partners.
Collaborate with legal assistants and lawyers to facilitate the timely billing of Work in Progress (WIP).
Drive billing results by ensuring WIP is billed promptly and resolving any related issues.
Follow up with the Billing Supervisor partners and clients as appropriate regarding WIP and billing-related issues or inquiries.
Draft prepare and finalize invoices for distribution to clients.
Oversee and coordinate month-end billing activities to ensure deadlines are met.
Manage the submission and coordination of eBills in accordance with client requirements.
Prepare ad hoc reports for billing lawyers and clients.
Develop and maintain strong relationships with internal and external clients.
Maintain accurate client and matter records relating to billing and invoicing.
Assist with special projects including task-based billing initiatives and staff training.
Participate in the implementation testing and rollout of system upgrades and enhancements.
Actively contribute to process improvement initiatives including innovation efficiency enhancements and improvements to the overall billing process.
Deliver white-glove customer service to internal and external clients.
Serve as the subject matter expert (SME) for assigned legal assistants and partners on billing-related matters.
Position Requirements
Education and Experience
This position requires university degree or college diploma in Business Administration Accounting Finance or a related field plus a minimum of three years of billing finance or accounting experience within a legal or professional services firm. An equivalent combination of education training and relevant experience may be acceptable.
Knowledge and Skills
Experience with CMS/Aderant Prebill Viewer eBillingHub Power BI and Microsoft Office products is an asset.
Excellent oral and written communication skills.
Strong organizational and time management skills.
A compliance mindset and strong attention to detail.
We are currently working in a hybrid work arrangement which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.
Compensation
Theârange of expected compensation for this position is $60000 - $70000 annually. Compensation offered will be based on a variety of factors including job-related knowledge education skills and experience.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and résumé by the closing date.
Please note that we use artificial intelligence to screen assess or select applicants for the position.
No agencies or phone calls/emails please.
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Required Experience:
IC
Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montréal Ottawa Vancouver Calgary and New Y...
Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montréal Ottawa Vancouver Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.
The Billing Coordinator is a member of the Client Billing Services team and reports to the Billing Supervisor. As a Billing Coordinator you will be responsible for supporting all phases of the client billing process including matter opening assistance pre-bill review bill and eBill preparation records management financial reporting and issue resolution. You will provide operational support to lawyers and internal stakeholders while ensuring accurate and timely billing maintaining compliance with client requirements and delivering exceptional internal and external client service.
This job posting is for an existing vacancy.
Major Responsibilities
Process pre-bills and manage monthly billing for approximately 20 to 25 billing partners.
Collaborate with legal assistants and lawyers to facilitate the timely billing of Work in Progress (WIP).
Drive billing results by ensuring WIP is billed promptly and resolving any related issues.
Follow up with the Billing Supervisor partners and clients as appropriate regarding WIP and billing-related issues or inquiries.
Draft prepare and finalize invoices for distribution to clients.
Oversee and coordinate month-end billing activities to ensure deadlines are met.
Manage the submission and coordination of eBills in accordance with client requirements.
Prepare ad hoc reports for billing lawyers and clients.
Develop and maintain strong relationships with internal and external clients.
Maintain accurate client and matter records relating to billing and invoicing.
Assist with special projects including task-based billing initiatives and staff training.
Participate in the implementation testing and rollout of system upgrades and enhancements.
Actively contribute to process improvement initiatives including innovation efficiency enhancements and improvements to the overall billing process.
Deliver white-glove customer service to internal and external clients.
Serve as the subject matter expert (SME) for assigned legal assistants and partners on billing-related matters.
Position Requirements
Education and Experience
This position requires university degree or college diploma in Business Administration Accounting Finance or a related field plus a minimum of three years of billing finance or accounting experience within a legal or professional services firm. An equivalent combination of education training and relevant experience may be acceptable.
Knowledge and Skills
Experience with CMS/Aderant Prebill Viewer eBillingHub Power BI and Microsoft Office products is an asset.
Excellent oral and written communication skills.
Strong organizational and time management skills.
A compliance mindset and strong attention to detail.
We are currently working in a hybrid work arrangement which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.
Compensation
Theârange of expected compensation for this position is $60000 - $70000 annually. Compensation offered will be based on a variety of factors including job-related knowledge education skills and experience.
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and résumé by the closing date.
Please note that we use artificial intelligence to screen assess or select applicants for the position.
Osler is a leading business law firm practising internationally from offices across Canada and in New York. Our clients include industry and business leaders in all segments of the market and at various stages in the growth of their businesses.
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