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Bilingual Senior Executive Assistant (VP, Business Development)
Job Location:
Monthly Salary:
Posted:
3 June 2026 (30+ days ago)
Posted:
Application Deadline:
31 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Bilingual Senior Executive Assistant
(VP Business Development)
Make an impact in a fast-paced insurance environment where no two days are the same. This hybrid opportunity offers a diverse range of responsibilities from executive coordination and travel management to communications and business support while working closely with senior leadership in a collaborative bilingual setting.
What is in it for you:
Salaried: $47-57 per hour.
Incorporated Business Rate: $56-66 per hour.
Contract position for 14 months to cover a maternity leave.
Day schedule 37.50 hours per week.
Hybrid work model with 1 day per week in the office.
Responsibilities:
Provide efficient and high-quality administrative support to the VP of Business Development and support in-person meetings as required.
Manage all aspects of the VPs calendar ensuring meetings are appropriately prioritized with internal and external clients and business partners.
Manage all travel arrangements and take ownership of travel coordination.
Proactively support the VP and make decisions on behalf of the leader when required.
Manage administrative budget activities including expense reimbursements and purchase orders.
Support day-to-day operational needs including ordering meals booking meeting rooms and coordinating logistics.
Collaborate with other Executive Assistants through Teams chats to ensure alignment and seamless support.
Demonstrate strong coordination skills while supporting leaders and cross-functional teams.
Monitor the VPs emails and manage requests related to meeting scheduling.
Anticipate the VPs needs in a dynamic and fast-paced environment.
Assist with the preparation review of French content and distribution of internal and external communications.
Support events and perform other administrative duties as required.
What you will need to succeed:
8 years of experience as an Executive Assistant supporting senior leaders.
Demonstrated ability to manage and own an executive calendar including prioritizing meetings resolving conflicts and optimizing time management.
Advanced proficiency with Microsoft Office Suite including Outlook Word Excel and PowerPoint.
Demonstrated strategic thinking and creative problem-solving skills to support leader effectiveness.
Ability to handle highly confidential and sensitive information with integrity and discretion.
Exceptional interpersonal skills with the ability to build strong relationships and collaborate effectively across teams while working independently.
Strong organizational and time management skills with the ability to manage competing priorities effectively.
Bilingual in English and French to communicate effectively with internal and external stakeholders and support bilingual communications.
Why Recruit Action
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.
