Advancement Coordinator

We are seeking an individual whois inspired by our mission and whose beliefs align with our core values ofintegrity compassion inquiry and courage and reflects our core competenciesto join Havergal College as an AdvancementCoordinator. This is a full-time permanent position.

Salary range for this position: $60000- $70000

Why Havergal is the Place to Be

Founded in 1894 and located on abeautiful 22-acre campus in midtown Toronto Canada Havergal College is one ofCanadas pre-eminent independent schools for girls from Junior Kindergartenthrough Grade 12. At Havergal Collegewe believe that great schools are made up of great people. With a rich historyspanning over 130 years we are committed to offering a contemporary liberalarts education which is rooted in the Anglican tradition. Our mission isto prepare young women to make a difference. Through our outstanding academicand cocurricular programs and a cohesive and collegial team of faculty andadministration staff we nurture a culture of capability that fosters self-confidenceleadership critical thinking and global-mindedness within our students.

We take pride in attracting and retaininghighly-qualified faculty and administration staff to ensure that our schoolremains at the forefront of educational excellence. Join us in thistransformative journey of education working together to empower young women tomake a positive difference in our world.

We are committed to building adiverse workforce and an inclusive workplace. We believe that aninclusive environment fosters a culture of mutual respect creativity andinnovation collaboration and accountability. To this end we encourageapplications from all qualified candidates with a diverse range of experiencesand perspectives including women BIPOC (Black Indigenous and People ofColour) peoples LGBTQ2S and persons withdisabilities to join our thriving team. We seek candidates who arecommitted to nurturing a community where integrity compassion inquiry andcourage thrive.

The Position:

The AdvancementCoordinator manages the end-to-end administrative workflow for the Advancementdepartment executing the foundational tasks that allow leadership to meetstakeholder goals. This dual-purpose role balances direct executive support forthe Executive Director with the coordination of departmental events andoperations.

As an administrativepartner to the Executive Director the Coordinator proactively optimizesleadership time manages scheduling and ensures donor relationships areseamlessly tracked. Simultaneously the role drives advancement operations bymanaging the logistics required for successful events overseeing vendorcontracts building impactful presentations and maintaining criticaloperational data to ensure efficient departmental workflows.

Specific Accountabilities:

ExecutiveDirector Support

This focus area isdesigned to optimize the EDs time and ensure donor relationships areseamlessly tracked and managed.

• Providecomprehensive administrative backing for the Executive Director; managing acomplex and evolving calendar prioritizing meeting requests and coordinatingall travel and itinerary logistics.
• Attendkey meetings with the ED to record notes track action items and issuefriendly reminders to stakeholders to ensure the EDs directivesand deadlines are met.
• Actas the administrative lead for donor stewardship by entering meeting notesupdates and touchpoints directly into VeraCross immediately following EDmeetings to ensure real-time database accuracy.
• Serveas the primary bridge between the ED and the Advancement team; ensuring theteam has the approvals or answers they need to prevent project bottlenecks andkeeping the ED informed of real-time statuses.
• Executethe end-to-end processing of the EDs department invoices Visareconciliations and expense reports to ensure all spending is accuratelyrecorded.
• Createhigh-quality slide decks and visual materials to support fundraisinginitiatives advancement meetings and stakeholder presentations.

Events &Operations

This focus area centerson the administrative execution of departmental activities community eventsand technical support.

• Overseecore logistics and coordination for event prep: handle caterer contracts roombookings (FMX) floor plans and equipment rentals (linens tech furniture).
• Coordinatethe production of invitations registration forms and RSVP tracking; managethe production of name tags signage and event supply kits.
• Leadthe physical setup for on-campus events including the placement of signage andevent teardown ensuring a seamless experience for guests.
• Ensureevent attendance is accurately logged in the database and all follow-updocumentation is completed.

Data & InformationManagement

• Updateconstituent records in VeraCross; perform regular updates regardingprofessional milestones and contact information.
• Managethe department swag inventory and stationery; coordinate officesetups for new hires; and maintain the departments shared drive.

Communication &Technical Support

• Actas the technical lead for communications assisting with the formattingtesting and scheduling of email blasts and digital community notices.
• Utilizebasic graphic design tools (e.g. Canva) to create simple assets for digitalcommunications event signage and menus.
• Managegeneral department email inboxes responding to routine inquiries andredirecting complex requests to the appropriate lead.

AdditionalResponsibilities

• Performother duties as assigned supporting the success of the Advancement program.

Qualifications Knowledge and Experience

• Minimumthree years experience in administration coordination or event planning.
• Experiencein advancement or fundraising is an asset.
• Experiencein prioritizing and managing multiple priorities in a fast-paced environment.
• Strongorganizational interpersonal and project management skills.
• Superiorwritten and verbal communication skills with a strong customer serviceorientation.
• Upholdrespect for all school communities by maintaining culturally-appropriateknowledge.
• Demonstratedtact diplomacy and professionalism.
• Strongworking knowledge of Google Workspace and Microsoft Office (especiallyproficient in Excel).
• Experiencewith CRM databases (VeraCross) is an asset.
• Knowledgeof basic graphic design tools (Canva) is an asset.
• Post-gradcertificate in event management/planning or experience working in a school isan asset.

Demonstrated ability and commitment to theCore Competencies of;

• Collaboration & Teamwork
• Integrity & Trust
• Learning Agility
• Communication
• Growth Mindset
• Inclusive Excellence

All qualified candidates are encouraged toapply and express their interestno later than July 26 2026. This posting is for an existing vacancy. We use an AI transcription tool for note-taking during theinitial telephone pre-screening. Candidate consent will be requested before thecall and refusal will not affect your application. If consent is declined anHR member will take manual notes.

Havergal College thanks all applicants inadvance. Only those candidatesselected for an interview will be contacted. Havergal College is an equalopportunity employer. We are committed to an inclusive barrier-freerecruitment and selection process and work environment in accordance with theAccessibility for Ontarians with Disabilities Act (AODA). We will be happy towork with applicants requesting accommodation at any stage of the hiringprocess. If you require accommodations please contact Cathy LeBlanc at ext. 6526 or by email at accessibility@.