Administrative Support

The City of Edmontons Development Services branch is looking for a detail-oriented professional to join our Planning Coordination section. As an Administrative Support clerk you will be the primary point of contact for administrative operations ensuring our leadership and technical teams have the support they need to serve the Council and Edmontonians effectively. This is an opportunity to apply your organizational talents in a fast-paced environment where your work directly impacts team efficiency and professional standards. If you are a proactive problem-solver who enjoys variety in your workday we want to hear from you!

What will you do

• Provide comprehensive administrative support to the Section Director including inquiries calendar management and task tracking
• Manage the full lifecycle of document management ensuring files are scanned archived and handled in accordance with FOIP and departmental standards
• Coordinate and format various professional documents such as Council Reports Bylaws and public meeting notices
• Organize and facilitate meetings and workshops including managing agendas recording minutes and arranging logistics
• Process financial transactions including invoices corporate credit card reconciliations and procurement requests through SAP Ariba
• Lead office facility and asset management by coordinating technology requests maintaining supplies and acting as a Tenant Representative
• Support the onboarding and offboarding of staff by managing workspace setup and system access
• Perform other related duties as required

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• Completion of a High School Diploma
• A minimum of two (2) years of diversified experience in general office practices and procedures including formatting documents maintaining records meeting minute taking and preparation

Skills required for success:

• Proven proficiency in formatting documents maintaining records and taking meeting minutes
• Demonstrated experience using computer applications such as Google Workspace (Docs Sheets Slides) and Adobe Acrobat Professional
• Ability to adapt quickly to shifting demands and prioritize tasks to meet strict deadlines
• Excellence in drafting correspondence and collaborating with community partners and internal teams
• High accuracy in document formatting data entry and record-keeping
• Proactive approach to troubleshooting minor administrative or technical issues independently
• Alignment to our Cultural Commitments and Leadership Competencies ( a culture of equity diversity reconciliation and inclusion

Conditions of Employment:

• Applicants may be tested

Work Environment:

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

The City of Edmonton values applicants with a diverse range of skills experiences and competencies and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation please contact . Learn more about our benefits to 1 Permanent Full-Time position

Hours of Work: 33.75 hours per week

Salary Range: $26.640 - $33.081 (Hourly); $46933.020 - $58280.450 (Annually)

Recruitment Consultant: JF/SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.