Administrative Clerk 2
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Experience Required:
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Job Summary
- Perform accurate and timely data entry of client information into the AMS database.
- Review information migrated from the legacy system and identify data that requires entry or correction.
- Enter update and maintain client records in accordance with established procedures.
- Process information associated with the reissuance of approximately 9000 Certificates of Qualification and identification cards.
- Review documentation for completeness accuracy and consistency.
- Prepare organize and file correspondence and other administrative documentation.
- Maintain accurate electronic and/or paper records.
- Follow established methods procedures Acts rules regulations and departmental policies.
- Provide general administrative support to the team as required.
- Respond to telephone and in-person inquiries and direct requests appropriately.
- Distribute inter-office mail and documentation as required.
- Maintain office supply inventory and assist with related administrative activities.
- Assist with petty cash and expense-related administrative tasks where required.
- Prepare expense claims and related documentation when assigned.
- Exercise judgment when determining the most appropriate method for completing routine assignments.
- Maintain confidentiality and accuracy when handling client and certification information.
- Perform other clerical and administrative duties as assigned.
- Grade XI education or equivalent.
- Minimum two (2) years of related experience OR
- An equivalent combination of training and experience.
- Demonstrated experience performing clerical and administrative duties.
- Demonstrated ability to perform accurate data entry and maintain records.
- Ability to understand and follow established methods procedures Acts rules and regulations.
- Ability to exercise judgment and select the appropriate work method for assigned tasks.
- Strong attention to detail and accuracy particularly when handling large volumes of information.
- Ability to organize prioritize and complete multiple administrative assignments.
- Strong written and verbal communication skills.
- Ability to respond professionally to telephone and in-person inquiries.
- Ability to prepare organize and maintain correspondence and records.
- Ability to work independently under general supervision.
- Experience working in a government regulatory licensing certification or public-sector environment.
- Experience with database data entry or data migration activities.
- Experience processing high-volume records or documents.
- Experience working with client/customer information.
- Experience handling certificates identification cards licenses registrations or similar official documentation.
- Experience working with legacy systems and/or new database implementations.
- Experience in an administrative or clerical role requiring a high degree of accuracy.
- Grade XI education or equivalent.
- 2 years of related clerical/administrative experience or an equivalent combination of training and experience.
- Data-entry experience.
- Experience maintaining and updating records.
- Ability to follow established procedures rules regulations and policies.
- Strong attention to detail and accuracy.
- Administrative/clerical support experience.
- Ability to handle a high volume of information/documents.
- Strong written and verbal communication skills.
- Ability to work under general supervision and exercise judgment.
- Ability to work on-site at 7071 Bayers Road Halifax Nova Scotia.
Required Skills:
Mandatory Qualifications Candidates must meet the following minimum qualification requirements: Education Grade XI education or equivalent. Experience Minimum two (2) years of related experience OR An equivalent combination of training and experience. Mandatory Skills & Competencies Demonstrated experience performing clerical and administrative duties. Demonstrated ability to perform accurate data entry and maintain records. Ability to understand and follow established methods procedures Acts rules and regulations. Ability to exercise judgment and select the appropriate work method for assigned tasks. Strong attention to detail and accuracy particularly when handling large volumes of information. Ability to organize prioritize and complete multiple administrative assignments. Strong written and verbal communication skills. Ability to respond professionally to telephone and in-person inquiries. Ability to prepare organize and maintain correspondence and records. Ability to work independently under general supervision. Preferred Experience The following experience would be considered an asset: Experience working in a government regulatory licensing certification or public-sector environment. Experience with database data entry or data migration activities. Experience processing high-volume records or documents. Experience working with client/customer information. Experience handling certificates identification cards licenses registrations or similar official documentation. Experience working with legacy systems and/or new database implementations. Experience in an administrative or clerical role requiring a high degree of accuracy. Ideal Candidate Profile The ideal candidate will be a highly organized and detail-oriented administrative professional who is comfortable performing high-volume data entry and document-processing work. The candidate should be able to follow established procedures and regulatory requirements while exercising sound judgment when completing routine assignments. Strong attention to detail is particularly important due to the volume of client records and certification documents involved in this project. Recruiter Screening Checklist Before submitting a candidate confirm that the candidate has: Grade XI education or equivalent. 2 years of related clerical/administrative experience or an equivalent combination of training and experience. Data-entry experience. Experience maintaining and updating records. Ability to follow established procedures rules regulations and policies. Strong attention to detail and accuracy. Administrative/clerical support experience. Ability to handle a high volume of information/documents. Strong written and verbal communication skills. Ability to work under general supervision and exercise judgment. Ability to work on-site at 7071 Bayers Road Halifax Nova Scotia. Important: Candidates who do not meet the minimum Grade XI education/equivalent and two years of related experience (or equivalent combination of training and experience) should not be submitted.
Required Education:
Education Grade XI education or equivalent.
