Administrative AssistantProject Coordinator

The Admin / Junior Project Coordinator provides administrative documentation and project coordination support to the Burlington office and technical team. The role supports inspectors laboratory technicians and management with report preparation sample tracking document control scheduling purchasing and general office coordination. The position requires strong attention to detail and the ability to learn and work with technical terminology inspection documentation and laboratory records.

Key Responsibilities

• Answer the main company phone line and respond to general office inquiries
• Provide administrative and coordination support to inspectors laboratory technicians and management
• Assist with preparation and formatting of inspection reports and ensure reports are complete accurate and properly organized
• Assist with preparation of laboratory test reports by transferring test data and results into established report templates
• Log in incoming samples and maintain accurate sample identification tracking and records
• Maintain project files inspection records laboratory documentation and other controlled documents
• Coordinate calibration certificates and maintain calibration records for laboratory and inspection equipment
• Prepare invoice instructions and supporting documentation for submission to Accounts
• Assist with project scheduling assignment coordination and follow-up with inspectors and technical staff
• Prepare and maintain spreadsheets logs registers and other project documentation
• Assist with document review filing scanning and distribution of technical and project records
• Coordinate purchasing of office supplies laboratory consumables and other required materials
• Coordinate office requirements including cleaning services supplies and general facility needs
• Assist with preparation of quotations proposals purchase orders and other project-related documentation as required
• Follow up on outstanding documentation reports and administrative requirements
• Maintain confidentiality and ensure proper handling of client and company information
• Perform other administrative and project coordination duties as required

Qualifications :

• High school diploma or equivalent required
• Post-secondary education in business administration office administration project coordination engineering technology or a related field is an asset
• 2 years of administrative project coordination or office support experience
• Experience in engineering construction inspection testing manufacturing or laboratory environments is an asset
• Strong proficiency in Microsoft Word and Excel
• Experience with Microsoft Outlook and other Microsoft Office applications
• Ability to learn technical terminology inspection requirements and laboratory processes
• Strong written and verbal communication skills

Experience

• 2 years of experience in an administrative project coordination or office support role
• Experience preparing reports maintaining records and working with spreadsheets and documentation
• Experience supporting technical engineering construction inspection or laboratory personnel is preferred
• Experience with document control sample tracking invoicing purchasing or scheduling is an asset

Technical Skills

• Proficient in Microsoft Word and Excel
• Strong data entry and document formatting skills
• Ability to accurately transfer technical data and information into established report templates
• Ability to maintain organized electronic and physical records
• Familiarity with document control and record-keeping practices
• Ability to work with spreadsheets logs registers and project tracking systems
• Ability to understand and follow established procedures and workflows
• Experience with Bluebeam project management software or other document management systems is an asset

Core Competencies

• High attention to detail and accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to prioritize multiple tasks and meet deadlines
• Strong follow-up and coordination skills
• Ability to work independently and as part of a team
• Professional and customer-focused approach
• Ability to learn technical information and terminology
• Strong problem-solving and administrative skills
• Commitment to quality confidentiality and good documentation practices

Working Conditions

Additional Information :

SGS is an Equal Opportunity Employer and as such we recruit hire train and promote persons in all job classifications without regard to race color religion sex national origin disability age marital status sexual orientation gender identity or expression and Indigenous status or any other characteristics protected by law.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skills and/or abilities required.

This job description should not be construed as an exhaustive statement of duties responsibilities or requirements but a general description of the job. Nothing contained herein restricts the companys rights to assign or reassign duties and responsibilities to this job at any time.

Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.

Remote Work :

No

Employment Type :

Contract