Administrative Assistant

We are currently looking for a motivated Administrative Assistant to join our team at our Lévis Quebec site. This is a daytime on-site position from Monday to Friday.

Reporting to the general manager the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director particularly with purchasing-related activities.

What youll be responsible for:

• Providing administrative support to the General Manager including managing their email correspondence;
• Drafting client communications reviewing customer agreements and following up with clients as needed;
• Answering and directing phone calls scheduling client appointments and collaborating with various departments as well as the Québec Account Manager;
• Preparing reports entering data and performing various administrative follow-ups;
• Tracking payroll vacation requests and employee administrative files for staff reporting to the General Manager;
• Managing uniforms personal protective equipment (PPE) office supply orders corporate suite logistics and invoice follow-up for selected projects;
• Performing other related duties as required.

Qualifications :

To join our team:

• Have relevant experience in an administrative assistant executive support or similar role;
• Are proficient with computer applications including Microsoft Office and OpenERP;
• Have excellent verbal and written communication skills;
• Are able to manage multiple priorities simultaneously with accuracy and attention to detail;
• Have a strong customer service mindset and collaborate effectively with a variety of stakeholders;
• Demonstrate discretion and are able to handle confidential information;
• Are self-motivated resourceful and take initiative;
• Are bilingual in English and French both written and spoken.

Additional Information :

American Iron & Metal Company and its subsidiaries are equal opportunity employers. The masculine form is used solely to simplify the text. Only candidates selected for an interview will be contacted.

Remote Work :

No

Employment Type :

Full-time