Administrative Assistant I NeuromuscularNeurology

Union: CUPE Clerical Bargaining Unit
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto General Hospital
Department: Neuromuscular/Neurology
Reports to: Principal Investigator
Wage Range: $23.14 - $28.92 per hour (start rate in accordance with collective agreement)
Hours: 37.5 hours per week
Status: Temporary Full-Time
Closing Date: October 15 2026

Position Summary

The Medical Administrative Assistant I provides a broad range of administrative and clerical support to physicians and other healthcare professionals in a fast-paced healthcare environment. The role utilizes knowledge of medical terminology to support the preparation and management of medical documentation patient scheduling reception activities confidential health records OHIP billing and general office administration. The Medical Administrative Assistant I works closely with patients physicians clinical teams and other hospital departments to support effective communication coordination and the efficient day-to-day operation of the office.

Duties

• Provide administrative and clerical support to physicians and other healthcare professionals utilizing medical terminology and maintaining a high degree of accuracy and confidentiality.
• Prepare transcribe format and proofread medical records reports correspondence presentations meeting minutes and other documentation.
• Perform reception duties including greeting patients and visitors answering and screening calls and emails responding to inquiries and directing individuals to the appropriate personnel or area.
• Coordinate and maintain physician and patient schedules including booking and confirming appointments arranging patient admissions and testing managing changing priorities and preparing rounds and on-call schedules.
• Maintain accurate and confidential electronic and paper patient records including organizing updating retrieving archiving and tracking medical charts reports and related documentation.
• Prepare submit and reconcile OHIP billings process financial transactions investigate discrepancies and maintain supporting financial grant and budget documentation.
• Coordinate administrative requirements for meetings and events including preparing agendas arranging rooms and equipment distributing materials recording minutes and completing follow-up activities.
• Support the efficient day-to-day operation of the office through general administrative activities while liaising with patients physicians hospital departments and external stakeholders and adhering to hospital policies quality standards and health and safety requirements.

Qualifications :

• Completion of Grade XII or recognized equivalent required
• Completion of a recognized medical secretarial arts program at the diploma level or equivalent required.
• Completion of a medical terminology course required.
• At least one year related medical secretarial experience required
• Previous on-the-job computer/word-processing database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• OHIP billing experience required.
• Experience working in a health care environment an asset.
• Experience working in a teaching hospital environment an asset.
• Good stenographic skills required.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN) artificial intelligence technologies may be used to assist in the screening assessment and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time