Administrative Assistant

Administrative Assistant

Hamilton ON

At EXP were driven to provide innovative solutions for the worlds built and natural environments. As a team of engineers architects designers scientists creators and a community of professionals we bring diverse and talented people together to solve the worlds most complex challenges. Here you join a team that leverages differences harnesses their entrepreneurial spirit in an employee-owned company that believes diversity is what gives us strength seeks sustainable results and shares ambitions for each other our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience while staying connected to a global network of professionals who believe we are a part of something bigger. Together we are EXP.

Are you ready to design your future

Be our nextAdministrative Assistant!

Your work environment at EXP

In this role you will be a part of theGeotechnicalteam based inStoney Creek ONoffice reporting to theHamilton Branch Manager.

What a day at EXP has in store for you

• Edit and format reports proposals and other technical documents.
• Compose and distribute meeting notes routine correspondence and reports.
• Coordinate meetings of staff as requested.
• Perform other administrative duties such as data entry copying collating faxing filing document retrieval scheduling coordination of meeting rooms coordinating luncheons/meetings (including coordinating with client coordinating with caterers preparation of documents etc.) mailings information gathering word processing transcription and document binding document scanning.
• Prepare client and proposal documents as requested including resumes specialized tabs for proposals letters etc.
• Position also includes full coverage of the reception desk and phone.
• Co-ordinate ordering office supplies and the facility upkeep and cleaning scheduling.

What your experience looks like

• Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
• 1-2 years of office administrative experience
• Must have excellent written and verbal communication skills
• Proficient with Microsoft Office (Word Excel Filemaker)
• Detail-oriented organized multi tasker and can meet deadlines
• Maintains a high level of confidentiality
• Ability to thrive in a fast-paced and deadline oriented environment
• Professional self-motivated and ready to take initiative
• Ability to work independently and in a team setting

This job posting is for an existing position vacancy within our organization.

The hourly range for this role is between$48k - $58k. The actual compensation packages are based on several factors that are unique to each candidate including but not limited to skill set depth of experience certifications and specific work location.