Admin Assistant lll

The Administrative Assistant III supports the day-to-day operations of a busy distribution centre by managing administrative processes payroll support employee scheduling onboarding and operational coordination. This role works closely with warehouse leadership employees vendors and union representatives to help keep the site running smoothly.

This is an excellent opportunity for candidates with experience in administrative support payroll HR coordination operations support warehouse administration or distribution centre operations.

• Provide administrative support for daily distribution centre operations
• Process invoices purchase orders vendor payments and budget-related activities
• Support payroll and timekeeping processes using ADP or similar systems
• Coordinate recruitment onboarding and orientation for new warehouse employees
• Maintain employee schedules attendance records and time-off tracking
• Support leave-of-absence workplace injury and disability claim administration
• Coordinate vacation requests for union and non-union employees
• Serve as a point of contact for employee and administrative inquiries
• Support health and safety programs wellness initiatives and committee activities
• Assist with employee engagement events and community involvement programs
• Maintain records reports and operational documentation
• Coordinate with local leadership regional teams vendors and union representatives
• Support site security processes and administrative operational projects

• Typically requires 3 years of related experience
• Minimum 2 years of administrative experience
• Experience using Microsoft Office (Excel Word Outlook Teams)
• Experience supporting payroll timekeeping scheduling or employee records
• Experience managing multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to maintain confidential information

• Certificate or diploma in Business Administration Office Administration or a related field
• Experience with ADP or other payroll/timekeeping systems
• Experience with SAP Ariba or similar business systems
• Experience supporting warehouse logistics manufacturing or distribution centre operations
• Experience working in a unionized environment
• Familiarity with attendance management onboarding and employee relations processes
• Knowledge of workplace health and safety programs
• Strong analytical and problem-solving skills

• On-site role located in a fast-paced distribution centre
• Frequent interaction with warehouse employees leadership teams vendors and support functions
• Combination of administrative office work and operational support responsibilities
• Environment requires strong organization multitasking and attention to deadlines
• Collaborative workplace focused on employee support operational efficiency and customer service

• Be a key part of a healthcare supply chain operation that supports communities across Canada
• Diverse role combining payroll administration employee support and operations coordination
• Collaborative team environment with opportunities for growth and development
• Opportunity to make a direct impact on employee experience and site operations
• Stable industry with long-term career potential