Accounts Receivable Clerk
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Job Summary
Potentia Human Resources is proud to partner with Marios Towing Ltd. to recruit an Accounts Receivable Clerk for their head office in Kelowna BC. This key support role within the accounting team is responsible for accurate invoicing payment processing and accounts receivable management. Known for operational excellence customer service and innovation Marios Towing has pioneered Canadas first hybrid deck tow truck operates a 24/7/365 dispatch system and manages a fleet of over 100 trucks. The company combines technical expertise sustainability and exceptional service to set the standard in the towing industry.
Reporting to the Chief Financial Officer the Accounts Receivable Clerk works closely with both accounting and dispatch to ensure service details are properly documented and billed. As the successful candidate you will maintain customer account records post payments assist with collections and collaborate with internal teams to resolve discrepancies supporting smooth financial operations. This is an in-office role at the Kelowna head office.
Key Responsibilities:
Accounts Receivable Administration
- Enter and process customer invoices from Fleetcents into Sage accurately and on time.
- Review billing information for completeness and accuracy.
- Maintain up-to-date customer account records and supporting documentation.
- Reconcile invoice data between systems to ensure accuracy.
Payment Processing
- Post customer payments (cheques credit cards EFT etc.) in Sage.
- Apply payments to the appropriate invoices and accounts.
- Investigate and resolve payment discrepancies.
- Maintain organized records of payment transactions and remittances.
Collections & Account Follow-Up
- Monitor accounts receivable aging and identify overdue accounts.
- Follow up professionally with customers regarding outstanding balances.
- Record collection activities and communications.
- Escalate accounts as needed in collaboration with management.
Dispatch & Operational Support
- Provide administrative support to the dispatch team for office inquiries.
- Verify service details to ensure accurate invoicing.
- Resolve discrepancies or missing information with dispatch.
Record Keeping & Reporting
- Maintain accurate financial and customer records.
- Assist with accounts receivable reporting as needed.
- Support month-end reconciliation between Fleetcents and Sage.
We are seeking a detail-oriented accounting professional who values accuracy and organization is comfortable in a fast-paced environment and enjoys supporting both operational and financial processes.
Qualifications:
- Previous experience in accounts receivable bookkeeping or accounting administration.
- Experience with Sage or similar accounting systems is an asset.
- Strong attention to detail and data accuracy.
- Excellent organizational and time management skills.
- Strong communication skills with both customers and internal teams.
- Ability to manage multiple priorities in a dynamic environment.
Compensation & Benefits
Marios Towing offers a salary range of $60000 $65000 depending on experience. Benefits include health and dental coverage RRSP matching and the opportunity to join a stable growing organization with a strong team-oriented culture.
Recruitment Process
- Initial interview with Potentia Human Resources.
- Interview with the Chief Financial Officer.
- Reference checks and offer of employment.
This is an excellent opportunity for someone who enjoys structured detail-driven work and being part of a collaborative operationally focused team. If you are a detail-oriented accounting professional who thrives in a fast-paced environment we encourage you to apply as soon as possible.
Required Skills:
Highly organized with strong attention to detail and accuracy; Self-motivated with the ability to prioritize tasks and manage deadlines effectively; Strong communication and interpersonal skills with a collaborative approach; Adaptable and comfortable working in a small team environment; Proactive problem-solver with a positive and professional attitude; Ability to maintain confidentiality and handle sensitive financial information with discretion; Comfortable learning new systems and technology. Qualifications: Diploma or certificate in Accounting Bookkeeping or a related field; Minimum of 3 years of bookkeeping experience in a similar role; Experience with Sage and/or QuickBooks accounting software; Proficiency in Microsoft Office Suite; Knowledge of GAAP payroll processes and tax regulations; Experience working in a paperless office environment is considered an asset. This exciting opportunity offers a competitive wage in the range of $30$35 per hour plus a comprehensive extended health benefits package. The role has historically been successfully managed within a four-day work week; however Davara is open to flexibility for the right candidate including the potential for full-time hours depending on experience and organizational fit. This position is primarily office-based in Kelowna with flexibility around scheduling and the potential for some hybrid work arrangements over time. Davara is looking to fill this position as soon as possible and is seeking an individual who is excited to become part of a close-knit and supportive team environment. If you are a motivated bookkeeping professional looking for a stable and rewarding opportunity with a growing organization we would love to hear from you.
