26-083 Finance Project Coordinator

Title: Finance Project Coordinator

Resume Due Date:Thursday July 23^rd 2026(5:00PM EST)
Number of Vacancies: 1

Level: MP4 $70 - $80hr INC

Duration: 24 Months

Hours of work:40 hours

Location: 1908 Colonel Sam Drive Oshawa (Hybrid 2 days remote)

Job Overview

• We are seeking a highly organized and detail-oriented Project Coordinator to support our Finance Modernization project.
• This role is ideal for someone who thrives in a fast-paced environment enjoys coordinating across multiple stakeholders and can effectively manage project administration scheduling documentation governance tracking and operational follow-up.
• The Project Coordinator will work closely with the Project Manager project controls workstream leads business stakeholders and support teams to help keep project activities organized documented and on track.
• Support project planning scheduling and coordination of key project activities meetings and milestones.
• Organize and manage calendars recurring meetings and appointments; identify scheduling conflicts and resolve them proactively.
• Coordinate project meetings including logistics follow-up and record management.
• Maintain project records documentation reports contracts invoices and other administrative materials.
• Manage and update project governance logs including RAID items and ensure required fields are completed accurately.
• Review aging items and follow up with owners to obtain updates resolve overdue items or revise timelines as needed.
• Maintain an audit trail for project decisions and ensure supporting documentation is properly stored.
• Administer and organize content within SharePoint including folder setup document storage and access management.
• Monitor and manage the project shared mailbox ensuring incoming items are reviewed and actioned appropriately.
• Support monthly project communications including distribution of updates from the shared mailbox.
• Track vacation/PTO information and share relevant updates with project leadership to support planning.
• Support project financial administration including coordinating purchase order requests revisions invoice validation and related documentation.
• Submit administrative requests required to support project resources and operational needs.
• Update project trackers including IT or license-related records and share updates with designated stakeholders.
• Serve as a liaison between the Project Manager team members and stakeholders to support communication and coordination.
• Ensure team members have the information materials and administrative support required to meet project deadlines.
• Support ongoing governance documentation and operational processes to help ensure project success.

Qualifications

• Post-secondary education in business administration project management or a related field or an equivalent combination of education and experience.
• Experience in a project coordination project administration or similar role.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to work independently and collaboratively in a team environment.
• Proficiency with Microsoft Office applications including Outlook Excel Word Teams and SharePoint.
• Experience coordinating meetings maintaining schedules and supporting stakeholders across multiple functions.
• Experience supporting large-scale transformation modernization or cross-functional projects.
• Familiarity with project governance processes such as RAID tracking decision logs and documentation control.
• Experience with project financial administration invoice processing support or procurement-related coordination.
• Experience managing shared mailboxes and project collaboration sites.