How to Write Leave Application for Office (With Format)


Leave Application for Office - An excellent technique to ask for time off at work is to submit a written leave application.

These days, many businesses use a digital leave application data format.

Read also, Working Mothers: How to Write a Maternity Leave Letter (with Templates)

Taking a leave of absence without requesting one is similar to making life challenging for everyone at work.

The boss can comprehend your reason for the break and maintain track of your absences thanks to your leave application.

Dr. Job is here today to show you how to write leave application for office.

What should be in a Leave Application for Office?

The following are some of the most crucial details to provide in your Leave Application for Office:

  • Greetings
  • the application's goal (subject)
  • cause of leave
  • required number of leaves (particular dates)
  • Work schedule while you are away
  • Contact details
  • Signature

Office Leave Application Samples

Check out these examples of Leave Application for Office.

1- Annual leave request

Subject: Application for annual leave

Dear [Name of the Recipient],

I'm writing to inform you that I need a long-term leave of absence. Since I have used up my annual leave allowance, I would like to take advantage of that.

Please consider my request for a 30-day leave of absence because I am preparing to take my family on an international trip. I want to use the vacation days from "start date" to "end date."

I have assigned the named person to my current project. They can handle the assignment without any problems and have a thorough understanding of my project. In actuality, only the last step remains for them to do.

When I'm not in the office, feel free to call or email me at [email address].

On [date], I will return to the office. If I decide to pick up the project earlier or later than the scheduled time, I will notify you in advance.


Your Name

2- Maternity leave request

Subject: Application for maternity leave

Dear [Name of the Recipient],

I wish you the greatest of health as I write this to you. My request for maternity leave from "start date" to "end date" is the subject of this letter. I'll be taking a three-month break before returning shortly after.

I have given the person's name> permission to handle my duties because I will be gone for a very long period. They have graciously volunteered to fill my chair for 90 days.

My medical certificate and other crucial information needed to take the leave are attached.

To cover some of my medical bills, I also ask that you provide me with the contact information for the hospital surrounded by the company insurance.

Please contact me at (your contact details) if there is an emergency.


Your Name

3- Application for unpaid leave

Subject: Application for unpaid leave

Dear [Name of the Recipient],

I'm writing to request a seven-day leave of absence. I have to attend a telecommunications conference from "start date" to "end date," which is the cause for my week-long leave.

I'll be attending this conference with great curiosity to learn more about the cutting-edge developments in the telecommunications sector. This meeting is crucial since I'll learn about various advanced technology we could use to modernize our telecom system. A two-day workshop related to the conference is likely, where I can study and witness the topics in action.

I will need to depart early on the evening of the "date" to make it to the airport in time because this conference will be in Frankfurt.

I'll be returning to work on the specified afternoon. Thank you for taking my request for a leave of absence into consideration.


Your Name

4- Sick leave request

Subject: Application for sick leave

Dear [Name of the Recipient],

I'm writing to inform you that I must take time off work due to a severe viral infection. I became infected yesterday evening and have been weak ever since.

The doctor advised me to take my prescription for five days while getting plenty of rest for at least a week. The doctor's letter, which confirms the need for time to recuperate from the sickness, is attached.

Please give me a week off up till the following date. I will notify you as soon as possible if I need a lengthy leave of absence.

Please don't hesitate to contact me anytime it's convenient for you if you have any questions or require clarification regarding the ongoing project. I value your quick responsiveness to this matter.


Your Name

5-Leave request for a family member's illness

Dear [Name of the Recipient],

I'm writing to inform you that I must take a lengthy, unanticipated leave of absence. The reason for such is a personal emergency.

The diagnosis of dengue in my sibling just became known to us. I'll leave right now for the hospital to be with her and take care of the family.

My scheduled return date to work is the following week. I am convinced that my current projects won't suffer such a brief hiatus and that my work history and capacity to make up for lost time speak for themselves.

I value your assistance in this subject and look forward to your response.

My heartfelt thanks,

Your Name