Trade Mark Assistant

For nearly 150 years Davies Collison Cave (DCC) have beenprotecting creativity and embracing innovation. We are one ofthe largest most respected Intellectual Property Firms servicinglocal and international clients with offices in Australia NewZealand Singapore Hong Kong and Malaysia. Our renownedteam of talented professionals work with world-class clients andbrands across three legal services areas: Trade Marks Patents andIntellectual Property law.

We work with a full range of clients including largeinternational companies overseas trade mark attorneys localcompanies and start-ups Universities and research organisationsand individual inventors. We work proactively and in closecollaboration with our clients to ensure they receive high qualitycommercially realistic advice and outcomes.

The strength of DCC is and has always been the experience andexpertise of our people. Many of our practitioners arerecognised as world leaders in their field. Our values ofexcellence through collegiality and engaging leadership haveallowed us to attract the finest talent with diverse skills andbackgrounds and access to rewarding and fulfilling careerpathways.

About the role

DCC is looking for a Trade Mark Assistant to join its worldleading trade mark group. The Trade Mark Assistant plays anessential role in the smooth and efficient running of the trademark practice within DCCs busy IP Law practice. Workingtogether with one or more Trade Mark Attorneys the Assistant willbe responsible for dealing with trade mark files (including forleading brands) from searching strategy filing prosecutionopposition and contentious matters) via our e-filing system. Therole requires drafting and lodging of a variety of Trade Markdocuments invoicing and actively assisting the attorney with theirday to day practice. The position also requires some clientinteraction and communication with IP Australia IPONZ and ouroverseas offices in Hong Kong Singapore and Malaysia. Therole requires an experienced IP or legal assistant who has theability to handle volume in a dynamic and excitingenvironment.

Key Responsibilities

• Manage and maintain electronic trade mark files and records ensuring accuracy completeness and compliance with firm procedures.
• Provide exceptional client service by responding promptly and professionally to client associate and general enquiries via phone and email.
• Prepare format and lodge trade mark applications filings and related documentation with IP Australia and international intellectual property offices.
• Draft and coordinate correspondence with clients overseas associates and regulatory authorities across multiple jurisdictions.
• Monitor and manage trade mark deadlines reminders and critical dates to ensure timely action and risk mitigation.
• Support Attorneys with diary management meeting coordination and administrative scheduling as required.
• Prepare process and coordinate billing activities including drafting invoices and monitoring completion of billable work.
• Conduct online research and investigations using IP databases official intellectual property registers and other relevant information sources.
• Provide collaborative support across the Trade Marks team and broader business including cross-team coverage during periods of leave or peak workload.

About You Skills Experience & Attributes

• Previous experience as a Trade Mark Assistant Intellectual Property Assistant Legal Assistant or in a similar administrative support role within a professional services environment.
• Demonstrated ability to produce high-quality work with attention to detail.
• Proficiency in preparing formatting and managing legal trade mark or intellectual property documentation within a deadline-driven environment.
• Experience working with intellectual property and document management systems (such as Inprotech and iManage) will be highly regarded.
• Strong proficiency in Microsoft 365 applications including Word Outlook Excel PowerPoint and Teams.
• Experience preparing reviewing and processing invoices and billing activities
• Well-developed organisational and time management skills.
• Excellent written and verbal communication skills with the ability to build rapport and communicate professionally with clients colleagues and stakeholders.
• Experience preparing documentation and briefing materials for trade mark opposition matters hearings or related legal proceedings would be advantageous.
• Proven ability to build and maintain positive working relationships across teams and with clients.
• A collaborative adaptable and proactive approach with a willingness to contribute to team success and support colleagues when required.

Why joinus

This is an exciting and dynamic role within a very supportive andinclusive team working with an internationally recognised firmwhile developing your career.

The benefits of working with DCC extend well beyond professionalexperience. We understand what is important to our people and weoffer a highly collaborative work environment to support our teamto excellence. DCC has been recognised by Diversity CouncilAustralia as an Inclusive Employer provides flexible and hybridworking arrangements offers paid parental leave paid birthdayleave and volunteering leave. DCC also provides a range ofwell-being initiatives throughout the year.

If you are ready to take on a rewarding role where you can growand make an impact wed love to hear from you! Please applyclicking the Apply button where you will be redirected to DCCscareer page to attach a resume and cover letter. Please noteonly those candidates with permanent unrestricted work rights willbe considered.

We look forward to learning more about you.