Senior Administrator

We are currently looking for afull-timeSenior Administrator to join our team.

About the Organisation

The Northern Sydney PHNoperatedby the Sydney North Health Network is one of 31 Primary Health Networks (PHNs)establishedby the Australian Government to increase the efficiency and effectiveness of medical services for the community. Our focus is on patients who are at risk of poor healthoutcomesand we work to improve thecoordination of theircareso they receive the right care in the right place at the right time.

Key Responsibilities for this role are:

Office & Administration Management

• Manage front desk operations phone enquiries shared inboxes and visitor support.
• Coordinate meeting room bookings and office resource allocation.
• Maintain office facilities kitchen areassuppliesand equipment to a high standard.
• Manage stationery officeinventoryand supplier relationships.
• Coordinate mail courier services parkingarrangementsand visitor management.
• Liaise with building management and external service providersregardingmaintenance and office operations.
• Administrative support of the SNHN Clinical Council under the direction of the Clinical Engagement Manager and the Clinical Council membership.
• Administrative support asrequiredto the Clinical Engagement team including SNHN membership administration and Education/events administration.
• Administrative support asrequiredto thewiderprimary carebusiness unit

Events & Meeting Support

• Coordinate internal and external meetings workshops and events.
• Arrange catering roomsetupand post-event administration.
• Provide administrative support to meetings andminutes of meetings asrequired
• Coordinate registrations attendeerecordsand event communications.

Work Health and Safety

• Support workplace inspections incidentreportingand hazard management.
• Coordinate WHS meetings and maintain WHS documentation.
• Manage first aid and emergency equipment inventories.
• Assist with WHS inductionsfor new employees.

The ideal candidate will have the following:

Essential:

• Tertiary Certificate or equivalent work experience.
• Proven experience as senior administrator role with a customerfocused function managed a professional front desk detailed knowledge of administration function
• Have a passion for people and dedication to providing the highest standards of hospitality and customer service
• The ability to prioritise tasks and have strong time management skills
• Ability to personalise your interactions with your guests however alwaysremainingprofessional and focused on the highest standards of personal conduct
• Flexibility and adaptability exceptional standards of presentationand grooming exercises initiative and self-reliant
• Excellent communication skills timemanagementandproblem-solvingskills
• High levelof skill in supporting meetings including Minute-takingeventsand related tasks and in your interactions with the organiser and the ability to pre-empt client & organisers needs
• High attention to detail in your approach and have a proven history in providing a warm and embracing customer service within an environment that requires adherence to policies and WHS requirements
• Experience in office systems including information business processes
• Microsoft Outlook WordExceland PowerPoint skills advanced level.

Desirable:

• Office management related training
• First Aid Check
• Relevant qualifications in customer service

Special conditions

• You will require some flexibility in your work schedule to meet business needs which may require out of hours work.
• Successful candidates willbe requiredto consent to a National Criminal Record Reference and potentially Working with Children Checks if a requirement of the role.

As a not-for-profit organisation we also offer attractive salary packaging options

If this exciting new role is foryouplease attach your resume and covering letter addressing the essential and desirable criteria within this advertisement.

If you would like to know more about this role please emailBrooke JayClinical Engagement Manageremail: