Project AdminCoordinator

ConnectSydney a joint venture of ServiceStream Boral and Johnson Controls in partnership with Transport for NSW (TfNSW) is entrusted with the management of the Harbour Zone. Our responsibilities encompass routine maintenance strategic enhancements and specialised projects aimed at bolstering Sydneys transport infrastructure.

The Project Coordinator supports the planning coordination and delivery of civil and ITS projects works across the network. The role provides administrative commercial and delivery support to ensure works are effectively planned tracked costed and reported. This position plays a key role in improving planning financial visibility and coordination across Operations Traffic Commercial and Procurement teams.

If you are an experienced savvy and highly organised individual who is ready to take their next steps in their career apply with us today!

Key Responsibilities:

• Planning and program support
• Assist in developing and maintaining forward works programs and lookaheads
• Coordinate inputs from supervisors engineers and other departments
• Support the development of scopes work packs and delivery documentation
• Track progress of Tactical and Special Project works
• Support mobilisation and delivery of project improvement works
• Coordinate meetings actions and follow-ups across internal stakeholders
• Assist with scheduling resource planning and traffic coordination inputs
• Assist with creation and tracking of work orders and purchase orders
• Support cost tracking forecasting and budget reporting activities
• Assist with receipting claims preparation and supporting documentation
• Work with Commercial and Finance teams to ensure accurate cost allocation
• Maintain trackers for project status risks and key milestones
• Maintain project trackers dashboards and reporting tools
• Assist in gathering data for monthly and ad-hoc reporting
• Support process improvement and documentation of workflows
• Help improve data quality across maintenance systems
• Support coordination across Construction Traffic Procurement and Commercial teams
• Assist in preparing reports presentations and meeting packs
• Track actions and ensure follow-up of agreed deliverables

About You:

• Understanding of procurement or contract administration processes
• Exposure to project or financial systems (e.g. Jobpac JAMS SAP or similar)
• Use of PMO systems to track projects
• Ability to manage multiple tasks and priorities
• Ability to work across multiple stakeholders
• Experience in project coordination or administration within construction infrastructure or maintenance is highly desirable
• Experience in civil road tunnel or infrastructure maintenance environments is highly desirable
• Strong organisational and communication skills
• Proficiency in Microsoft Office (Excel Word PowerPoint)

About Us:

ConnectSydney is an equal opportunity employer who believes diversity of thought background and experience strengthens relationships and benefits our people clients and communities. We are committed to cultivate an inclusive and high-performing culture where our people thrive and are proud to bring their whole selves to work inspiring a respectful and inclusive environment. ConnectSydney encourages and welcomes the opportunity for applicants to share their lived experiences.

Benefits of working with us include:

• Growth We are growing and there are opportunities for your career development across our business units.
• Discounts- Access to hundreds of businesses such as Woolworths Air BNB The Iconic JB HI-FI Dan Murphys Bupa Health Care and Specsavers. We also offer access to novated leasing.
• Paid leave- Parental cultural community service study corporate volunteering and purchased leave available.
• Culture We are dedicated to fostering a workplace environment that values diversity and inclusion and we recognise and celebrate excellence throughout the year.

How To Apply

Please submit your interest with the apply button where you will be directed to create a profile on our system. We celebrate diversity at ConnectSydney and welcome applications from people who identify as Aboriginal and/or Torres Strait Islander people with a disability or neurodivergence and those from LGBTIQA Veteran or other diverse groups.

Feel free to emailfor any inquiries on how we can best support you with reasonable adjustments to the recruitment process and a designated person will contact you regarding your inquiry.