Practice Assistant Intellectual Property

About us

Norton Rose Fulbright is a global legal practice. We provide theworlds pre-eminent corporations and financial institutions with afull business law service. We have more than 3800 lawyers based inover 50 cities across Europe the United States Canada LatinAmerica Asia Australia Africa the Middle East and CentralAsia.

The role

We currently have an opportunity for an enthusiastic andcollaborative Practice Assistant to support our Sydney IntellectualProperty team. This is a permanent full-time role for a career PAwith the ability to WFH one day per week. The responsibilities areas follows:

Responsibilities

• Coordinate monthly billing process expenses and support other financial activities including government client reporting
• File and matter maintenance including file opening conflict checking and archiving
• Extensive diary management and email coordination
• General administrative assistance including document preparation photocopying faxing and scanning of documents
• Business Development tasks; including updating marketing databases and event management
• Basic drafting of documents and correspondence
• Ad hoc duties as required

What youll need:

Previous secretarial experience within a legal or professionalservices firm environment is essential along with the ability tocollaborate as part of a team confidently manage changingpriorities interact effectively with clients and internalstakeholders and be willing to assist the wider national practicesupport team as required. You will also be able to demonstrate:

• Previous experience working as a PA in a law firm environment ideally within an IP or litigation practice
• Client service-orientated focus with the ability to professionally communicate with internal and external clients at all levels
• Highly organised with a proactive approach to problem solving and ability to work under pressure
• Excellent attention to detail and professional presentation
• Willingness to embrace and adapt to change in a and suggest innovative ways to add value to the practice
• Strong knowledge of the Microsoft Office Suite
• Exposure to practice management systems and end of month billing processes.

Why Norton Rose Fulbright

At Norton Rose Fulbright our Practice support professionals arehighly valued and integral to the overall success of the reporting directly to a supervising Partner our PracticeAssistants also form part of a collaborative national PracticeSupport team which is led by the National Head of Practice Supportand local Practice Support Coordinators. The national team arecommitted to continuous improvement and connect through bi-monthlydevelopment forums and monthly newsletters as well as tailoredlearning and development sessions to equip them with the tools theyneed for to establish a meaningful and rewarding career. Byinvesting in our legal support professionals we have been able tosupport their career advancement within the firm as opportunitiesarise.

Norton RoseFulbright values diversity and strives to create an inclusiveenvironment. We are proud that Norton Rose Fulbright in Australiahas been recognised as an Employer of Choice for Gender Equality bythe Workplace Gender Equality Agency (WGEA) as well as a gold tieremployer for LGBTI Inclusion through the Australian WorkplaceEquality 2025 we were re-accredited as a Family InclusiveWorkplace and always encourage people to discuss flexible andhybrid work options with us.

We encourage Aboriginal and Torres Strait Islandercandidates to apply.

To apply online click the Apply button below. Ifyou require any adjustments to the recruitment process or if theapplication portal is inaccessible to you please dont hesitate tocontact Yvette Borradale via (03)for a confidentialdiscussion.

If you are trans or gender diverse and would like aconfidential discussion before applying please contact YvetteBorradale (03)or Scott Baker (02) .

Please be aware in the course of routinework some of our lawyers and teams can be exposed todetails of trauma. The firm has controls in place includingeducational and psychological support. Our talent team can providefurther details.