Operations Coordinator

Sydney CBD

Permanent Full Time Opportunity

About Us

Were a progressive accounting tax and advisory practice that helps shape a better future for businesses and families. What sets us apart is our deeply personal approach our advisers build long-term relationships based on trust respect and a genuine understanding of each clients goals. Were forward-thinking and committed to delivering proactive modern solutions that make a real difference.

At HK Partners innovation isnt about chasing trends its about clarity foresight and meaningful change. We define strategic innovation as helping clients make better decisions faster by simplifying complexity and anticipating whats next. Were not just responsive were proactive. We regularly apply a fresh lens to client relationships to ensure our advice remains relevant strategic and tailored to evolving needs. This mindset of continuous improvement is embedded in our culture and reflected in how we support both clients and team members.

About the Role

We are seeking a highly organised detail-oriented and reliable Operations Coordinator to serve as the backbone of HK Partners. This role is key to ensuring the firms day-to-day administrative people and compliance functions run seamlessly and with precision.

Youll take ownership of the firms operational foundations managing processes maintaining structure and following through on key tasks without the need for oversight. Your work will enable the wider team to focus on what they do best while you keep everything running behind the scenes.

This role is ideal for someone who is energised by creating order takes pride in high-quality execution and understands the value that strong well-run operations bring to a team. If you value reliability attention to detail and being the steady force that keeps a high-performing team moving forward this role is for you.

This role spans across four key focus areas:

1. General Administration
2. People & Onboarding support
3. Financial & Compliance Administration
4. Reporting & Documentation

Responsibilities

• Coordinate day-to-day practice operations including meeting logistics office management supplies facilities and vendor relationships
• Manage inbox and calendar tasks on behalf of the Operations Manager and resolve or escalate general technology and operational issues
• Support workplace health and safety (WHS) obligations including incident registers compliance documentation and emergency coordination
• Coordinate staff lifecycle administration including onboarding system access setup offboarding and ongoing access management
• Maintain people-related records and operations including leave tracking org charts seating plans recruitment coordination and IT asset registers
• Process invoices and manage financial administration tasks including subscriptions insurance renewals and compliance calendar tracking
• Maintain and update operational reporting dashboards templates and assist with monthly reporting and presentations
• Develop and manage documentation including SOPs process improvements and document storage filing and version control

About you

To succeed in the role you will be:

• Highly organised with strong attention to detail and a commitment to accuracy
• A natural finisher who follows through on tasks without the need for close supervision
• Takes ownership of operational processes and ensures everything runs smoothly and efficiently
• Proactive in identifying issues and resolving them before they escalate
• Discreet and trustworthy when handling sensitive staff and financial information
• Comfortable managing a varied and at times unpredictable workload
• Collaborative and approachable with a reputation as a go-to person when things need to get done

Your Experience

• Minimum 12 years experience in an administration operations or office coordination role
• Strong organisational skills with demonstrated ability to manage competing priorities
• Intermediate proficiency with Microsoft Office Suite (Word Excel Outlook)
• Experience with or ability to quickly learn practice management or workflow systems
• Strong written communication and document management skills

What Will Set You Apart

• Experience in a professional services environment (accounting financial services or similar)
• Familiarity with systems such as XPM FYI MYOB Xero or similar
• Exposure to WHS/OH&S coordination or compliance administration
• Experience supporting HR or people processes (onboarding offboarding leave management)
• Certificate or Diploma in Business Administration Office Management or similar

How to Apply

Ready to take control of your career and help shape the future of HK Partners Wed love to hear from you. Click Apply Now to submit your expression of interest by completing the online application form.

During the interview process youll be asked to provide references and proof of your right to work in Australia.

If you have any questions please contact our Talent Partner

No recruitment agencies thank you.

Required Experience:

IC