Job Description Summary

Job Description

Company Overview:

Working at GE Aerospace means you are bringing your unique perspective innovative spirit drive and curiosity to a collaborative and diverse team working to advance aerospace for future generations. If you have ideas we will listen. Join us and see your ideas take flight!

Site Overview:

GE Aerospace in Australia has sites in Brisbane Newcastle Richmond Bundamba and Matraville. Since 2005 weve driven innovation and supported avionics propeller and power systems across a diverse range of aircraft platforms for our customers. At our Brisbane facility youll work with highly skilled technicians on cutting-edge technology for civilian and military aircraft. We are committed to developing early career talent through student-focused programs and fostering a culture of respect and community support. Be part of a team that values giving back and making a difference in the aerospace industry.

Role Overview:

This role is a key contributor to the smooth compliant and efficient operation of our Brisbane site by stewarding our workplace environment administrative services and physical security posture. The position drives a professional front-of-house experience and reliable business support; ensures facilities equipment and vendor partnerships enable safe high-quality operations; and maintains effective security governance in coordination with site and functional leaders. Acting as a central point of coordination the role aligns day-to-day site operations with business needs strengthens readiness and resilience and upholds standards that support our commitments to Safety Quality Delivery and Cost. It requires strong judgment stakeholder engagement and continuous improvement mindset to anticipate needs manage risk and enable teams to perform at their best.

Key Responsibilities:

Communication & Front Office

• Manage all correspondence (email calls mail) and route or respond promptly.
• Coordinate meetings and events including rooms logistics guests and materials.
• Prepare and distribute accurate agendas minutes and related documents.
• Perform clerical tasks (scanning copying filing) to support daily operations.

Records Data & Filing

• Maintain accurate records filing systems and databases with data integrity and confidentiality.
• Track facility activities work orders schedules and spend; generate performance reports.

Facilities & Vendors

• Coordinate facility maintenance repairs and upgrades with vendors and contractors on time and on budget.
• Conduct routine facility inspections; identify issues and drive corrective actions.
• Monitor inventories (office cleaning maintenance safety) and manage procurement and replenishment.
• Oversee cleaning and hygiene services to required standards.
• Respond to facility incidents and emergencies to minimize risk and disruption.

Safety Quality & Compliance

• Support safety inspections and audits; implement corrective actions to meet regulatory and industry standards.
• Support regulator audits technical library duties and the Quality Management System.
• Perform periodic logistics and customs supplier quality performance audits.
• Adhere to company policies on administrative processes confidentiality and information security.

Security

• Oversee physical security operations across all company locations and work with site leads for implementation.
• Conduct routine audits training tasks and oversee reporting tools to ensure standard requirements are met.
• Support the Crisis Management Team activities and help lead standard tasks execution.

Required Qualifications:

Diploma level qualification in business administration facilities management security management or related field (or equivalent experience) with proven experience in an administrative support role and basic facility management.

Preferred Qualifications:

• Cross-functional collaboration with internal teams and external vendors landlords and authorities
• Strong problem-solving under time pressure; identifies risks and drives corrective actions
• Excellent organization and time management; able to prioritize multitask and meet deadlines
• Proficient in Microsoft Office (Word Excel Outlook PowerPoint) and related tools
• Clear professional communication and interpersonal skills with internal and external stakeholders
• High attention to detail accuracy and quality record-keeping
• Self-starter who works independently and in teams with initiative and flexibility
• Discretion and confidentiality with sensitive information
• Adaptable; quick to learn new tasks procedures and technologies
• Commitment to facility cleanliness safety functionality and service quality

At GE Aerospace we have a relentless dedication to the future of safe and more sustainable flight and believe in our talented people to make it happen. Here you will have the opportunity to work on really cool things with really smart and collaborative people. Together we will mobilize a new era of growth in aerospace and defense. Where others stop we accelerate.

Additional Information